Job Description

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Job Title: Sr Analyst, Contract Administrator

Join Vale today. Continuously learn throughout your career.

Who We Are:

Welcome to Vale in Canada. As a leader in the mining industry, our responsibility is to positively impact our people, communities, and the environment. We value our workforce and offer continuous training and career development opportunities for our people.

Vale is a global leader in the production of iron ore and one of the largest producers of nickel. Active in Canada for over 100 years, Vale employs nearly 6,000 people across our corporate office in Toronto and sites in Manitoba, Ontario, and Newfoundland and Labrador. Applying the latest technologies to sustainably produce nickel, copper, cobalt, platinum group metals, gold and silver is at the heart of what we do.

With our global headquarters in Rio de Janeiro, Brazil, and approximately 125,000 employees in over 30 countries, Vale is constantly growing and changing. We invite you to be part of our evolution.

Our Team:

Our Sudbury Operations have been in existence for more than 100 years. With five mines, a mill, a smelter, a refinery and nearly 4,000 employees it is also one of the largest integrated mining complexes in the world. Sudbury is also home to several administrative sites serving both the Ontario Operations as well as all our North Atlantic Operations.

Port Colborne is home to our Nickel Refinery where raw materials from our Sudbury operations are processed into electrocobalt and precious metals and serves as a distribution centre for finished nickel products.

The Opportunity

We are currently seeking a Sr Analyst, Contract Administrator to join our North Atlantic Project team in Sudbury. This is a permanent that will focus on Sudbury Mine Projects and is a remote position with occasional visit to site.

The Sr. Analyst, Contract Administration will provide contract coordination services to follow the corporate guidelines, procedures, Vale values, principles, and policies. Additionally, the Sr. Analyst will be responsible for the daily administration and tracking of the project\xe2\x80\x99s contracts in the following areas: services, material requisitions, field material request and contracts. The role will coordinate the development and issuance of RFP, contractor\xe2\x80\x99s mobilization, execution, and administration of the contracts during the project period., The key objective will be to guarantee compliance, to minimize the operating and financial risk and manage resources for the effective and efficient contract execution while working closely with the Procurement, Engineering, Health & Safety, Construction teams and all others Project areas. Additionally, in this position you will\xe2\x80\xa6

Support all activities associated to contracts strategies during feasibility studies (FEL3) and execution.

Lead the preparation of the RFP package and technical evaluation prior to award.

Provide input to procurement in developing sourcing strategies.

Manage the and expedite bid technical analysis and clarification requests.

Support contractor mobilization, manpower ramp up, equipment training, certification and sign off.

Reconcile pro-forma invoicing; validate invoicing charges to ensure compliance with commercials terms and facilitate on time payment.

Forecast, plan, and manage contractual services, according to targets and direction from the project team.

Maintain tracking logs for deliveries, mobilization, claims, warranty, issues and changes.

Ensure financial controls processes are enforced in accordance with best practices and governance requirements.

Establish change order claims and warranty registers.

Manage all contractual documentation, maintain progress meeting minutes.

Maintain relevant information to refute potential claims.

Perform contract close-outs in a timely manner.

Support Engineering and/or Construction in assessing the performance of the vendor/contractor by key performance indicators and audits.

Track and report on payment KPI\xe2\x80\x99s; take action to improve where required.

Implement contract management processes and procedures; develop recommendations to improve procedures and controls to ensure best business practices are implemented.

Ensure compliance of all the Contracts related matters with Corporate, legal, Project Delivery System (PDS), ethics, regulatory, insurance, finance, tax, and Health and Safety (HSE) requirements regarding procurement related issues.

Prepare and issue contract documents for signature with the input from other Project functions.

Conduct kick of meetings ensuring that all team members are conversant with Owner and Contractor obligations as stipulated in the Contract.

Manage the Change management process and tracking

Ensure the assembly and maintenance of contract records for the purpose of administering contracts.

Strictly control modifications to the contracts, negotiating requests for modifications, claims and litigation, if necessary

Mentor junior contract administrator team members.

About You

Education:

Undergraduate degree is required

Supply Chain Professional certification is mandatory

Experience:

8-10 years of experience

Skills:

8-10 years Contracts related experience in a construction project environment.

Strategic thinker

Good negotiation skills

Experience with entire Contract administration cycle of contracts ranging from $20 - 100 million

Progressive experience working with SAP / ERP systems

Excellent communication and organizational skills

Strong analytical and troubleshooting skills, with a keen attention to detail

How can Vale grow your career?

Vale Canada offers a series of benefits including:

Competitive salary

Attractive pension and benefits (company paid core coverage, flex health and dental coverage, flex accounts, disability plans and optional insurances)

Leave for all of life\xe2\x80\x99s reasons (vacation, flex, sick, top up for maternity/parental)

Flexible work arrangements

Work culture dedicated to safety, diversity & inclusion and career growth

Grow your career in a large and global company, and mining industry leader

Employee Family Assistance Program

Online training and career development opportunities

Opportunities to advise and oversee the design, budget and construction of new mines and expansions

Grade: F5T
\xe2\x80\x8bApply by: May 08, 2023

Vale