Job Description

Date: Feb 18, 2023 Location: Winnipeg, MB, CA, R3C-3P1 Company: Wawanesa Insurance

Ths role will allow you to work from home the majority of the time (if you desire), however will also require you to work out of our downtown Winnipeg office, as needed.
The Wawanesa Mutual Insurance Company, founded in 1896, is Canada\xe2\x80\x99s largest mutual insurer, with $3.9 billion in annual revenue and assets of $10.5 billion. Wawanesa Mutual, with executive offices in Winnipeg, is the parent company of Wawanesa General, which offers property and casualty insurance in California and Oregon; Wawanesa Life, which provides life insurance products and services throughout Canada; and Western Financial Group, which distributes personal and business insurance across Western Canada. With more than 5,700 employees, Wawanesa proudly serves more than two million policyholders in Canada and the United States. Wawanesa actively gives back to organizations that strengthen communities where it operates, donating well above internationally recognized benchmarks for excellence in corporate philanthropy.

We are currently looking for dedicated, driven, and enthusiastic individuals who thrive in an environment that welcomes change and are looking for an opportunity for diverse experience and advancement on a growing team.

Job Overview

The Senior Administrative Assistant provides administrative support to the VP and Department, while exercising good judgment, maintaining appropriate confidentiality, and ensuring the professional representation of the company.
Job Responsibilities

• Manages VP\xe2\x80\x99s calendar by effectively scheduling and prioritizing meetings, while handling potential conflicts and monitoring upcoming deadlines
• Schedule and coordinate meetings as requested, including coordinating availability of attendees, booking resources and compiling meeting documents as requested
• Assists and prioritizes document preparation and incoming correspondence, including e-mail management, leveraging exclusive access to highly confidential material
• Update reports with information from a wide variety of internal company and external source
• Records, transcribes, and distributes minutes of meetings, as well as follows up on any action items
• Maintain guidelines, reports and documents within a records management library
• Organizes and prepares department invoices for payment
• Prepares incoming/outgoing mail, deliveries, courier packages and letter distribution
• Compose and distribute internal staff notifications
• Assist with travel, conference arrangements and ensures expense submissions are within guidelines and policies
• Performs other office functions such as: maintain office supplies, ordering of business cards, and general report generation as required
• Provides assistance to Directors, Managers, and Supervisors as needed
• Provides staff of the department additional coordination and administration on large projects as requested

Qualifications

• 3 to 5 plus years of professional administrative experience, executive support experience is considered a strong asset
• Related post-secondary education strongly preferred
• Advanced MS Office skills, Word, Excel, and PowerPoint
• Ability to address details and examine work carefully for accuracy and completion
• Ability to maintain a high level of discretion when handling confidential information
• Strong interpersonal skills with the ability to work with all levels of management and employees, gain credibility, deliver excellent customer service, and foster positive working relationships with internal stakeholders
• Strong organizational skills including the ability to multi-task and prioritize/re-prioritize
• Strong communications skills, both oral and written
• Familiarity in the Property and Casualty/Life insurance industry is considered an asset

#LI-REMOTE #LI-HYBRID
Wawanesa is proud to be one of Manitoba\'s Top Employers for 2022 recognizing that we are an exceptional place to work!
Wawanesa provides its employees with a respectful, challenging and rewarding environment where they can maximize their potential while contributing to the company\xe2\x80\x99s goals. Our full-time permanent employees are provided with highly competitive compensation packages (salaries, generous vacation allowance, leave top up, annual bonus plan, premium free benefits and a pension plan). Wawanesa provides a stable environment for its employees in today\xe2\x80\x99s challenging markets.


Wawanesa is an equal opportunity employer and is committed to fostering a diverse workforce that is equitable and inclusive for all. Wawanesa provides equal employment opportunity to all employees and applicants without regard to an individual\xe2\x80\x99s protected status: race/ethnicity, colour, religion, creed, sex or gender, sexual orientation, gender identity or expression, family or marital status, pregnancy/childbirth or related conditions, national origin, disability, military or veteran status, or any other protected status. Accommodations are available upon request throughout all aspects of the selection process. Candidates requiring accommodations may contact, in confidence, jobs@wawanesa.com.
If you are interested in this exciting, challenging position with Wawanesa, apply today with your Resume.

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