Job Description

As a Senior Administrative Assistant within our Strategic Program Delivery Office (SPDO) team, you will coordinate with various groups within the SPDO organization, on various administrative duties to support our day to day. Your goal will be to prioritize and keep the team well organized with a large volume of requests and inquiries across the team. Your success will be highlighted through your ability to work collaboratively, communicate effectively, and deliver timely results.
If you are interested in the exciting opportunity with Irving Oil, please apply by January 30, 2026.
What We Offer:
Work Environment - Work onsite in our beautiful home office building with access to a fitness facility, onsite nurse and a cafe
Competitive Compensation - Including an annual bonus plan, pension plan and parking allowance
Flexible Benefits Plan - Including medical and dental benefits that are both in effect from day one
Paid Vacation - Plus an annual option to purchase additional vacation
Wellness Support - With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
Opportunity to give back to some amazing causes in our community - Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities and a donation matching program
Your Responsibilities:
Perform various administrative duties in a timely, organized fashion. The duties are but not limited to: project support; set-up for new employees; preparation and formatting of reports and presentations; processing purchase requests, invoices and expense reports; scheduling and prioritizing appointments and document filing
Prepare and distribute agendas and action items; ensure all stakeholders and documentation required are available. Follow-up on requests for information and any actions required for outstanding items
Maintain a good understanding of the relationships between various business units and functions in the company, prepare reports, maintain informational documents, and support/coordinate special projects
Coordinate travel arrangements for Senior Leaders, Executives, team members, and external candidates
Partner with other Administrative and Executive Assistants to support the broader business, align on priorities and improve processes
Organize team events, and partner with Building Operations and IT for tech requirements (i.e. Booking a room, catering, visitor information)
Complete other administrative support activities as required
Your Skills:
Excellent communication, both oral and written
Excellent time management, organizational, and planning skills
Strong interpersonal skills
Proven leadership skills
Action-oriented
Your Experience:
3-5 years of experience in an Administrative or related role
Post-secondary education in the field of business
Strong knowledge of MS office applications, particularly Excel and PowerPoint
Knowledge of Oracle, IQN and Inspyrus is considered an asset
Bilingualism is an asset: English and French
Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that's created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone's responsibility.?
Job Requirements - Work Experience
Job Requirements - Education

Skills Required