Job Description

Company Biography
HGH is a bilingual community hospital which has more than 800 employees and 160 physicians, and serves the Prescott-Russell region in Ontario.

With a heritage of over 100 years of quality care delivery, HGH is known for its culture of compassion, spirit of innovation and excellence of care. HGH is now growing and becoming a full-service regional hospital to meet the changing need of the community.

HGH offers to its employees a dynamic clinical environment that promotes a diverse and interdisciplinary professional practice. Our hospital offers access to services among the best in the region, including 40 specialized clinics, in addition to the full range of general care and services. The opportunities for professional challenges and career advancement are diverse and encourage all to excel.
Position Overview
The incumbent provides efficient, expert and confidential administrative and secretarial support to the Vice-presidents of the above-mentioned services. The Administrative Assistant acts as a point of contact among executives and key stakeholders, manages information flow in a timely and accurate manner and supports the Vice-presidents with tasks such as scheduling; reviewing, prioritizing, and responding to emails; drafting correspondence; handling telephone inquiries,problem-solving/troubleshooting; organizing documents; maintaining records; preparing agendas, taking notes at meetings and any other administrative tasks.

The incumbent will operate in a manner consistent with HGH\xe2\x80\x99s mission, vision and values. The Administrative Assistant must function with a high degree of independence and autonomy in many day-to-day aspects of the role. The incumbent must also demonstrate a high degree of discretion and professionalism in all aspects of the role.

REQUIREMENTS:
Qualifications

• College diploma in Administrative assistant program, or equivalent

Experience

• 5 years of Senior administrative assistant experience and knowledge of Office Management Concepts

Skills / Abilities

• Excellent interpersonal relationship and communication skills (oral and written), both in French and English;
• Demonstrates professional behaviour and image at all times;
• Excellent organizational skills;
• Demonstrates the ability to manage multiple and competing priorities;
• Ability to work in an independent and autonomous manner;
• Demonstrates the ability to foster collaboration in an interdisciplinary team setting;
• Ability to anticipate others\xe2\x80\x99 needs and proactively act based on knowledge;
• Ability to multitask in a fast-paced environment;
• Ability to interpret documents such as insurance, agreements, forms, etc;
• Excellent knowledge of the Microsoft Office Suite.

PERMANENT FULL-TIME POSITION
37.5 hours per week (Monday to Friday) with occasional evening availability to participate in events.
Criminal Check

As a pre-condition of employment:
All new HGH employees will be required to obtain and provide a satisfactory Police Records Check dated within six (6) months from the date of issue.
As of now, HGH will require all employees, physicians, learners, contractors and volunteers to be fully vaccinated against COVID-19.
At HGH, we are committed to promoting an accessible work environment where all employees and candidates feel respected. We support the principles of adaptation in the workplace. If you need workplace accommodation during any stage of the recruitment process or anytime thereafter, please notify a member of the Human Resources team. We will be pleased to assist you and accommodate your needs.