Job Description

Our client is currently seeking a Senior Administrative Assistant to join a busy, tight-knit team in Balzac, Alberta. This position plays a crucial role in managing daily accounting functions and supporting administrative operations in a highly specialized industry. You'll be stepping into a collaborative environment with experienced professionals who are passionate about what they do and who will greatly value the support of a new team member with a sharp eye for detail and a head for numbers.
We're looking for someone who is already comfortable with accounting software, understands bookkeeping principles, and can handle complex administrative tasks with professionalism and precision.
Responsibilities:

• Accurately enter vendor invoices and customer payments into QuickBooks daily.
• Process and post deposits, maintain detailed and organized filing systems for all transactions.
• Manage employee credit card receipts and monthly Visa bill coding across multiple accounts.
• Handle petty cash transactions, including reconciliation and replenishment as needed.
• Support biweekly payroll preparation by processing employee timecards.
• Proofread business communications such as quotes, invoices, and internal reports.
• Provide general office support including phone coverage, document prep, sign creation, and assistance with vacation coverage.

Qualifications:

• Experience with QuickBooks or comparable accounting software; confident working with financial data.
• Solid understanding of basic accounting principles and practices.
• Excellent communication and interpersonal skills with a polished, professional demeanor.
• Highly organized and resourceful, with the ability to adapt and re-prioritize as needed.

If the qualifications above speak to you, apply now to submit your resume for review! We look forward to speaking with you.