Job Description

OCAD University acknowledges the ancestral territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishinaabeg and the Huron-Wendat, who are the original owners and custodians of the land on which we live, work and create


OCAD University, Canada's largest and oldest art and design university, is a vibrant community of bold, curious and compassionate artists, designers and scholars who are imagining and creating a joyful, equitable and sustainable world. The University is an internationally renowned hub for art, design, digital media, research, innovation and creativity, and arts administration. It embraces collaborative and interdisciplinary approaches to change-making through art, design-thinking curriculum and research, making OCAD U a local, regional, national and global leader in art and design.


It is an exciting time to join the OCAD U community as the University is at a key stage in its institutional transformation, with the implementation of its Academic and Strategic Plan and guiding principles -- driving positive impact; decolonization, indigenization and equity; environmental sustainability; emerging as a vibrant hub; student centered approaches; innovation in learning teaching and research; and financial stewardship.


Reporting to the Controller, the Senior Accounting Clerk is responsible for the provision of bookkeeping services and general bookkeeping support.

Summary of Responsibilities:

Process and reconcile online payment for non-credit and miscellaneous revenue streams Process and reconcile online tuition payments Process and reconcile amounts from the POS system Review daily cash register reconciliations; perform cash float box count; prepare bank deposits and perform bank deposits/runs Perform monthly purchasing card audit; prepare and maintain monthly reconciliations Assist the Senior Procurement Officer in the purchasing function and administration of the purchasing card (Pcard) program and Pcard online system; respond to user inquiries and maintain approval hierarchy in system Assist with the implementation and adherence to Broader Public Sector procurement policies Perform general ledger account reconciliations and assist with financial reporting, as required Assist the Controller in the implementation of the external collections agency and ongoing maintenance of the program Assist with the reconciliation of revenue and expenses for revenue generating units creating carry forward statements and assisting with the tracking of actuals vs. plan Assist in the implementation, upgrade, and ongoing administration of Colleague, and other Finance office systems Assist with IT system related projects and process improvements, including the implementation of university wide changes, technology upgrades, workplace culture initiatives, and sustainability. Assist in the design, implementation and testing of finance processes and procedures and internal controls Assist in the preparation of annual student tax forms Assist in the preparation of in-year financial records, fiscal year-end working papers and participate in year-end audit Assist in the creation and maintenance of finance training and process documentation Provide back-up support for the Senior Student Accounts Clerk, Senior Accounts Payable/Accounts Receivable Clerk and Accounting Clerk, as needed Support the Director, Finance and Controller in other related duties that contribute to the successful operation of the Finance office, and maintain confidentiality as required

Qualifications:

Post-secondary diploma in accounting or finance, or equivalent Minimum of one (1) year of work experience in accounting/bookkeeping, or equivalent, with demonstrated strength in financial reporting Strong mathematical and computer skills and working knowledge of all Microsoft applications Demonstrated attention to detail and the ability to prioritize tasks and meet deadlines Strong interpersonal and oral and written communication skills Demonstrated ability to work independently and participate collaboratively in a team environment Demonstrated commitment to the principles of equity and diversity, and experience promoting a respectful work and learning environment for students, staff and faculty

Mode of Work:

Hybrid model - based on position requirements and in collaboration with the supervisor.

Compensation:

Hiring Range - $27.56 to $31.53 per hour commensurate with experience, plus 4% vacation pay and 7% in lieu of benefits; Salary Range - $27.56 to $35.76 per hour.

Hours of Work:

Monday to Friday, for a total of 35 hours per week. This is a temporary contract expected to begin November 17, 2025 and continue until September 30, 2026.

Application Deadline:

Interested applicants are invited to submit an updated resume and cover letter (

PDF

) . The review of applications will begin immediately and will continue until the position has been filled.
Please upload your resume and cover letter

as one PDF. Please name your upload: FirstName_LastName-Job Code*

Recruitment Process:

Shortlisted candidates will be asked to participate in a 45 minute skills assessment before being invited to interview. Interviews are anticipated to be scheduled October 13th to October 24th.

As an institution committed to art, design, digital media and related scholarship, OCAD University recognizes the profound and essential value that diversity brings to the creation, reception and circulation of creative practices and discourse. OCAD University understands that valuing diverse creative practices and forms of knowledge are essential to and enrich the institution's core mission and vision as an art and design university with a local and global scope.

As an employer committed to employment equity, we encourage applications from members of equity-deserving communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.

We encourage members of designated equity-deserving groups to self-identify within the voluntary Applicant Questionnaire

.

OCAD University is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact People & Culture for more information or refer to OCAD U's Policy of Accommodation in Employment for Persons with Disabilities .All qualified persons are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.