Job Description

Marketing Statement

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Metro Vancouver Transit Police ("Transit Police") is the leader in regional public transit policing, operating across 22 communities. It provides policing services to all modes of transit: Bus, SeaBus, SkyTrain, and West Coast Express. In partnership with cross-regional partners, Transit Police prevents crime and provides coordinated police services to transit users throughout the region. It also seeks to have a workforce that is responsive to and reflective of the many diverse communities is serves.

Responsibilities

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Coordinates, prepares for and participates in weekly FIFA and Operational Planning meetings. Provides support to the Operational/FIFA Planning Section, which includes managing calendars and project timelines, drafting correspondence in the form of official letters and emails to internal and external stakeholders, preparing/proofreading packages, cover reports and presentations, recording of confidential minutes, and ordering supplies as required. Schedules InTime shifts and manages posts for Operational/FIFA Planning (including scheduling shifts and training), prepares staffing plans for events, populates the operations daily e-briefings folder with operational plans and event notices ensures compliance with departmental policies and procedures. Prepares and maintains section's financial, personnel and administrative records such as credit card reconciliation, vacation calendars etc. Monitors and reconciles budget(s), maintains financial documentation, and provides information, research, statistics, and analysis. Makes recommendations on expenditures towards a defined budget. Maintains filing and recording systems to ensure the efficient and secure storage and retrieval of correspondence, reports, reference material and other documents; compiles, updates and maintains procedural manuals. Arranges appointments and meetings; coordinates events, functions, and travel arrangements; retrieves, compiles and distributes reference material for meetings, takes and transcribes minutes. Administers policing/corporate systems and procedures and maintains timesheets, contact lists etc. for the Operational/FIFA Planning Section, ensures application of policy, collective agreements, and knowledge of systems and structures. Also coordinates front-end payroll activities based on application of policies and collective agreements, liaising with Finance as required. Attends to routine enquiries and referring to others where appropriate; tracking, expediting, and following up on information flowing in and out of the office; taking messages; providing information about section policy and procedures; following up with managers and staff to ensure the complete and timely provision of information requested by management. Oversees the general office needs of the section. Identifies and resolves problems related to the day-to-day administrative work concerning the Operational/FIFA Planning Section. May assist with the vacation sign-up process to ensure accuracy of information etc during the period of FIFA 26. Participates in special projects by providing administrative support as required to staff assigned to project work.

Qualifications

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Education


The requirements for this position would typically be acquired through a diploma in Business Administration and post-secondary courses in office administration, or similar.


Experience



3 years of prior administrative experience working in a fast-paced environment, requiring a high degree of confidentiality.

Other Information

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Recruitment Process: An applicant will be required to demonstrate their suitability for this position by meeting the minimum level of qualifications and experience in order to be invited into the selection process. A standard interview format will be used including general, scenario and behavioural descriptive interview questions.

Work Schedule

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This position works Monday to Friday, 0800-1600. Flexibility is required to adjust according to operational requirements, meetings, briefings, etc.

Work Designation

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Resident



This position works predominately on-site

Rate of Pay

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The salary for this position ranges from $64,000 to $96,000. Actual salary offered will be based on education, experience, skills, and qualifications as they relate to the role.



FTT External All:

We aim to provide competitive pay that reflects your professional background and expertise. We want to ensure our offer will align with your strengths considering experience, skills, and internal equity to offer a fair and equitable salary. The Total Compensation Package, which includes Extended Health, Dental, Transit Pass and enrollment in the Public Service Pension Plan upon eligibility as well as other employment offerings will be discussed in detail as your application progresses.

Conditions of Employment

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Applicant will be required to possess or have the ability to obtain and maintain enhanced security clearance.

How to Apply

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Please click the 'Apply' button at the top right corner of the page or go to http://www.translink.ca/careers to apply for this position and view instructions on the process.



INSTRUCTIONS: Please save your (1) cover letter, and your (2) resume as one pdf document prior to uploading your application on-line.



Closing Date: July 18, 2025



Please note that only those short listed will be contacted.



Having trouble applying? Please view the System Requirements & FAQ's by going to http://www.translink.ca/careers.

Equal Employment Opportunity

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Transit Police are committed to employment equity