Job Description

Position Summary:

The Secretary provides administrative support to the church, ensuring smooth daily operations, accurate record-keeping, timely communication, and coordination of events and services. Strong organizational skills, attention to detail, and effective communication are required. Finnish language skills are an asset, but not required.

Key Responsibilities:

Administrative Duties:

Monitor and respond to telephone messages, faxes, and emails; follow up as needed. Open and distribute incoming mail, packages, and deliveries; discard junk mail. Prepare English and Finnish church bulletins; coordinate proofreading with pastors and manage duplication. Ensure volunteers are scheduled for each Sunday service. Address or forward inquiries regarding committals, baptisms, and weddings to pastors for scheduling and interviews. Record program changes in bulletins, calendars, and communicate updates to pastors. Accumulate material for newsletters (articles, announcements of baptisms, marriages, etc.) and arrange for translation as required. Create newsletters in English and Finnish, generate mailing labels, and manage submissions to local publications. Maintain church database with updates to member records, addresses, and other relevant information. Advertise special events in local publications and online channels (Facebook, website). Book rooms and facilities as needed.

Additional Duties:

Prepare certificates in English or Finnish for pensions, residence, baptisms, marriages, transfers, etc. Maintain records of baptisms, marriages, deaths, transfers, and new members in ledgers and computer systems. Update bulletin boards with current information. Send thank-you cards for donations, flowers, and gifts. Type posters to promote special events. Order memorial cards, office supplies, communion wafers, baptism candles, and seasonal bulletin materials. Attend council meetings in person or via Zoom; assist with agenda preparation and follow-up on council directives.

Qualifications:

Strong organizational, administrative, and multitasking skills. Proficiency in Microsoft Office Suite and other office software. Excellent written and verbal communication in English; Finnish language skills are an asset, but not required. Attention to detail and ability to maintain confidentiality. Ability to work independently and as part of a team.

Other Requirements:

Flexibility to support church events outside regular office hours when needed. Ability to handle sensitive information with discretion.
Job Types: Part-time, Permanent

Pay: $17.60-$22.00 per hour

Expected hours: 20 per week

Benefits:

Flexible schedule On-site parking
Work Location: In person