Job Description

Salary range: The salary range for this position is CAD $27.10 - $27.10 / hour Why Fraser Health?:

We are currently looking to fill a Casual opportunity for a Secretary/Clerk,
Specialized Geriatric Clinic located at Queens Park Care Center in New Westminster, BC.

Experience the exceptional benefits of working with us including:

Comprehensive, 100% Employer-Paid Benefits: Enjoy peace of mind with full coverage. Generous Vacation Time: eligible employees can earn up to four weeks of vacation to recharge and relax. Benefit Portability: Seamlessly transfer your benefits from another HEABC employer. Immediate Pension Enrollment: Secure your future with a defined municipal pension plan from day one. Maternity Top-Up: Receive an 87% top-up during maternity leave. TransLink Pass Subsidy: Save on commuting costs with a 50% subsidy on TransLink passes


Additional employee discounts and perks available

Eligibility based on employment status*
Detailed Overview:

Provides secretarial and reception support to the Specialized Geriatric Clinic such as developing presentations, recording minutes, arranging meetings, responding to inquiries, directing calls, filing and maintaining appointment calendars; books and schedules out-patient appointment including coordinating patient appointment for physicians at the assigned location.


Responsibilities:
Performs a variety of secretarial duties such as recording, transcribing and distributing meeting minutes, composing correspondence and typing technical and non-technical material such as letters, reports, overheads, and presentations using various software applications; distributes documentation as required.

Maintains appointment calendars for the interdisciplinary team and physician by receiving and reviewing appointment requests and appointment calendars; books, schedules and/re-schedules appointments, as required; arranges meetings by setting times, booking room and equipment, typing and circulating notices, flyers and/or agendas.

Admits and discharges patients by collecting demographic data and entering information into a computerized system, completing required forms and attaining required signatures; updates computerized system according to changes. Books and schedules out-patient appointments by receiving and reviewing referrals and referral information, in accordance with the interdisciplinary team and physician schedules; contacts patient, interdisciplinary team members and/or physician to confirm appointment times; rearranges schedules as required. Performs receptionist duties such as answering the telephone, directing calls, taking and relaying messages and responding to general and specific program inquiries such as admission criteria; opens, dates and distributes internal mail. Compiles statistical and other related information such as workload and client data for further review by the Manager or designate; runs reports and collects data from the computerized system and performs basic calculations, as needed; researches and summarized data for various memos, reporting and correspondence for use at meetings. Performs timekeeping functions such as inputting hours into the payroll system; distributes cheques and/or pay stubs to staff. Sets up and maintains office filing and distribution systems for the assigned area including correspondence, reports, physician files, patient information and meeting documentation. Processes office and/or medical/surgical supply orders by completing requisition forms for signature; forwards requisitions to Material Management, checks incoming orders and follow up on order discrepancies or concerns. Participates in quality improvement activities such as providing input into the effectiveness and efficiency of standard forms, utilization of space, work flow and process. Performs other related duties as assigned.
Qualifications:

Education and Experience

Grade 12 and two (2) years' recent, related experience or an equivalent combination of education, training and experience.

Skills and Abilities

Ability to keyboard at 45 wpm Knowledge of medical terminology Ability to communicate effectively, both verbally and in writing Ability to deal with others effectively Physical ability to carry out the duties of the position Ability to supervise Ability to organize work * Ability to operate related equipment