Job Description

Job Overview

We are seeking a detail-oriented and organized Secretary to join our team. The ideal candidate will possess strong administrative skills and have experience in a fast-paced office environment. This role is essential for providing support to our team and ensuring efficient office operations. The Secretary will be responsible for managing communications, maintaining records, and assisting with various clerical tasks.

Duties

Answer and direct phone calls using multi-line phone systems while maintaining professional phone etiquette. Manage front desk responsibilities, greeting visitors and providing excellent customer service. Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date. Maintain organized filing systems for easy retrieval of documents. Utilize Microsoft Office Suite and Google Workspace for document creation, spreadsheets, and presentations. Assist in bookkeeping tasks, including invoicing and basic accounting using QuickBooks. Proofread documents for accuracy and clarity before distribution. Provide administrative support to team members as needed, including scheduling appointments and managing calendars. Handle customer support inquiries with professionalism and efficiency. Collaborate with medical or dental office staff if applicable, ensuring smooth operations within the office.

Requirements

Proven experience in an office setting with clerical responsibilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications. Familiarity with QuickBooks or similar bookkeeping software is preferred. Strong typing skills with attention to detail for data entry tasks. Excellent organizational skills to manage multiple tasks effectively. Prior experience in customer service roles is essential for interacting with clients and visitors. Experience in a medical or dental office environment is a plus but not mandatory. Ability to work independently as well as collaboratively within a team setting. If you are a motivated individual looking to contribute to a dynamic team while utilizing your administrative skills, we encourage you to apply for this exciting opportunity as a Secretary.
Job Type: Part-time

Pay: $17.20-$22.00 per hour

Work Location: In person