Job Description

Secretary, Oncology Clinic
BC Cancer
Surrey, BCAs a collaborative member of the health care team, the Secretary provides secretarial and administrative support within a team setting. Maintains a safe environment for patients, families and staff by adhering to safety policies, procedures, guidelines and emergency procedures.What youxe2x80x99ll do

• Receive calls from all sources including patients; refers calls to other parties or provides information as appropriate and:

a. Determines urgency of incoming calls and takes appropriate action.
b. Relays information to and from clinical staff and outside facilities.
c. Obtains reports by contacting appropriate departments or outside sources.
d. Coordinates appointments and tests for patients in collaboration with the clinical team.
e. Accesses patient information system to retrieve patient data, as appropriate.
f. Greets visitors and handles enquiries * Arrange meetings/conferences and associated logistics. Act as a recording secretary by preparing agenda; drafting, typing and distributing minutes.

• Open, screen, prioritize and distribute mail. Maintains information and correspondence.
• Assist with collecting, collating, formatting and preparing reports as required.
• Assist clinician in preparation of research documents and grant applications as required by collating information and updating documents.
• Assist with clinician scheduling, timekeeping and collaborating with the clinical team for coverage as needed.
• Participate as a collaborative member of the health care team.
• Perform other related duties as assigned.

What you bringQualifications:

• Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three yearsxe2x80x99 recent related experience or an equivalent combination of education, training and experience.

You have:

• Ability to keyboard at 50 wpm
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize work.
• Ability to operate related equipment.
• Awareness of and commitment to learning and understanding the Truth & Reconciliation Commissionxe2x80x99s 94 Calls to Action (2015), In Plain Sight Report (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), and other related reports.
• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
• Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).

What we bringEvery PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. Thatxe2x80x99s why wexe2x80x99re focused on your care too xe2x80x93 offering health, wellness, development programs to support you xe2x80x93 at work and at home.

• Join one of BCxe2x80x99s largest employers with province-wide programs, services and operations xe2x80x93 offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our Sanxe2x80x99yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Regular, Full-TimeWage: $30.54 per hour.Location: 13750 - 96th Avenue, Surrey, BC V3V 1Z2Applications accepted until position is filledHours of Work: Monday-Friday; 0800-1600/0830-1630Requisition Number: 176214EWhat we doprovides comprehensive cancer control for the people of British Columbia.BC Cancer is part of the Provincial Health Services Authority (PHSA).( ) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people xe2x80x93 Be compassionate xe2x80x93 Dare to innovate xe2x80x93 Cultivate partnerships xe2x80x93 Serve with purpose.Learn more about PHSA and our programs:PHSA and BC Cancer are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governmentsxe2x80x99 unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journeyxe2x80x94one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as they move toward self-determination. Guiding these efforts Crown agencies must remain focused on creating opportunities that implement the Truth and Reconciliation Commission Mandate.ATTN: PHSA Employees:To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile atPlease note the internal job posting will no longer be accessible after the expiry date of December 6, 2024. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday xe2x80x93 Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.
Labor Agreement Facilities Subsector
Requisition # 176214E-2426700
Work Site 13750 - 96th Avenue, Surrey, BC V3V 1Z2
Job Type Regular, Full-Time
Salary/Rate $30.54 / Hour
FTE 1.00
Hours of Work 0800-1600/0830-1630
Work Days Mon, Tue, Wed, Thu, Fri
Expiry Date 28-Dec-2024

Provincial Health Services Authority