Job Description

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Position Summary:

Under the direction of the immediate supervisor, the Secretary provides comprehensive administrative and secretarial support to ensure the smooth operation of the Psychoeducational & Counselling Clinic and the Department of Educational & Counselling Psychology.
Major Duties and Responsibilities:Welcome visitors, answer and direct calls or emails, take messages, and handle general questions about the Clinic and Department policies and procedures. Compose routine correspondence and communications as required. Schedule appointments and maintain the supervisor's calendar. Maintain information in student, client, or department records, and create reports or lists using regular office software. Write, edit, and update documents such as emails, reports, grant proposals, forms, and department materials like handbooks, brochures, and web pages. Serve as a resource on office applications and promote best practices in data management. Fill out, verify, and file administrative forms related to Clinic and departmental affairs. Prepare meeting notes, announcements, and communications, and handle day-to-day admin tasks like purchases, expenses, travel claims, printing, equipment upkeep, and room bookings. Coordinate logistics for courses, seminars, conferences, and special events, including registration, appointment scheduling, and collection of fees. Maintain office supplies, order materials, and monitor equipment functionality. Perform general office tasks such as sorting, filing, photocopying, assembling, and distributing documents.

Qualifications and Skills:Prior experience in administrative or secretarial roles Strong organizational and time-management skills with attention to detail. Excellent written and verbal communication skills. Strong capacity to work as part of a team and orientation toward contributing to collective agency and achievement. Proficiency in standard office software (e.g., Microsoft Office Suite). Familiarity and willingness to develop greater facility with Clinic specific software such as Time2Track and Owl Practice. Ability to manage multiple priorities, meet deadlines, and work independently. Strong interpersonal skills, professionalism, and discretion with confidential information. Experience coordinating meetings, events, or travel arrangements is an asset.

Formation et experience minimales requises :
DEP - Systemes de bureautique 3 Ans Experience pertinente / DEP - Etudes de secretariat
Salaire horaire :
(AAPNEUM Niveau E) $27.75 - $34.40
Heures par semaine :
33.75 (Temps plein)
Superviseur :
Administrative Manager
Date de fin de l'emploi (le cas echeant) :
2026-11-04
Date limite pour postuler :
2025-11-20L'Universite McGill recrute sur la base du merite et s'est fermement engagee a promouvoir et instaurer l'equite et la diversite au sein de sa communaute. Nous accueillons favorablement les demandes d'emploi des personnes racisees et de minorites visibles, des femmes, des personnes autochtones, des personnes handicapees, des minorites ethniques, des personnes de toute orientation et identite sexuelles, ainsi que toute personne possedant les aptitudes et les connaissances lui permettant de travailler en collaboration avec diverses communautes. L'Universite McGill met en oeuvre un programme d'equite en matiere d'emploi et invite les membres des groupes vises a indiquer leur appartenance a ces derniers dans leur dossier de candidature. Les personnes handicapees qui pourraient avoir besoin d'accommodements a n'importe quelle etape du processus de candidature sont invitees a communiquer en toute confidentialite, accessibilityrequest.hr@mcgill.ca.