Job Description

About the John Howard Society of Nova Scotia:

The John Howard Society of Nova Scotia (JHNS) is a non-profit, charitable organization

committed to effective, just, and humane responses to the causes and consequences of crime. We advocate for systemic change while supporting individuals impacted by the criminal justice system to achieve positive outcomes in their lives.

Position Summary:

The Secretary to the Board is a critical role supporting the governance and effectiveness of the Board of Directors. Working closely with the Board Chair and Executive Director, the Secretary ensures accurate records of Board proceedings, timely distribution of documents, and smooth logistical coordination of meetings.

Key Responsibilities:

Attend and take minutes at monthly Board meetings (in person) and Annual General Meetings (AGMs) Prepare and distribute agendas and board packages in consultation with the Board Chair and Executive Director Record, maintain, and archive official minutes and board decisions Track action items and ensure appropriate follow-up Support compliance with organizational bylaws and governance practices Assist with scheduling and logistics for board meetings Maintain up-to-date contact and term information for all Board members Ensure confidentiality and professionalism in all communications and records
Qualifications and Skills:

Demonstrated experience in administrative or board support roles Familiarity with non-profit governance is an asset Excellent organizational and time management skills Strong writing and minute-taking ability Discretion and sensitivity to confidential information Proficient in digital communication and collaboration tools (e.g. Zoom, MS Word, Google Drive, email) Ability to work independently and remotely, with in-person availability for monthly meetings (typically in Halifax) and the AGM
Compensation:

This is a casual position, with a rate of $25.00 per hour.

To Apply:

Please submit a cover letter and resume to Carolyn.omalley@jhsns.ca by Friday, July June 25, 2025. Applications will be reviewed on a rolling basis until the position is filled.

The John Howard Society of Nova Scotia is committed to employment equity and welcomes applications from individuals who reflect the diversity of our communities, including people with lived experience of the justice system.

Job Type: Casual

Pay: $25.00 per hour

Work Location: In person