Job Description

Req ID: 173827
Company: Nova Scotia Health
Location: Northern Zone, Colchester East Hants Health Centre
Department: MHA Support Srvs & Community Programs
Type of Employment: Casual Casual Relief (3% FTE) x 1 position(s)
Status: CUPE Admin Professionals Position
Posting Closing Date: 7-Mar-24

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We\'re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there\'s a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means you\'ll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.

About the Opportunity

Reporting to the Manager, this position is responsible for a wide variety of secretarial duties and functions within Mental Health & Addictions. These duties include, but are not limited to, work in the following areas: reception and telephone, computer applications, typing and transcription, staff support, program support, management support, client and community contacts, documentation and records management, research support, and general office duties. This position serves Mental Health and Addictions Outpatient Services.

About You

We would love to hear from you if you have the following:

• Graduate of a recognized post-secondary secretarial or office administration certificate or diploma program required
• One year recent experience required
• Computer proficiency in Microsoft Office programs, internet and email and a working knowledge of office equipment required
• Knowledge and prior experience in use of SAP software and Meditech (including community wide scheduling applications) required
• Knowledge of Mental Health and Addictions programs and services within the local community, the Northern Zone, as well as within the province is considered an asset
• Must possess interpersonal rapport and skills to effectively communicate with colleagues and clients and community at large
• Must possess considerable organizational skills necessary to ensure effective time management of office operations, and the meeting of deadlines
• Experience with Dictaphone and transcription required
• Effective verbal, non-verbal and written communication skills (communicates in a respectful, honest and genuine manner)
• Excellent interpersonal skills (ability to put others at ease, uses skills and genuine interest in others to build respectful trusting relationships)
• Ability to effectively plan and organize (balances multiple duties, distinguishes between urgent/non-urgent priorities, updates team members on progress)
• Team player and cooperative (proactively offers assistance to team when needed, supports team\'s purpose and acts to positively influence team results)
• High degree of professionalism as to offer reception services to individuals from all areas of society with a variety of problems and challenges and from diverse cultures
• Competencies in other languages an asset, French preferred

A Skills test may be conducted as a component of the selection process to assess technical and job specific knowledge

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications

Hours

• Casual relief
• Shifts could include, days, evenings or weekends
• Travel to various sites may be required

Compensation and Incentives

$24.69 - $27.53 Hourly

Once You\'ve Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

\xe2\x80\x8bThis is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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