Job Description

\xe2\x80\x8bReq ID: 153474
Company: Nova Scotia Health
Location: Central Zone, Mumford Professional Center
Department: PHC STRAT-REQUEST FOR CARE CLINIC-CCZ
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)
Status: NSGEU Admin Professionals Position
Posting Closing Date: 17-Apr-23

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We\'re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there\'s a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means you\'ll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.

About the Opportunity

Reporting to the Health Services Manager, Primary Health Care, the secretary provides secretarial and administrative support for Primary Health Care (Central Zone) Request for Care Program with Nova Scotia Health Authority.

The Secretary will:

• Provide general secretarial and administrative support for the Request for Care (Appointment bookings, meeting and room bookings, assisting with preparation for meetings / events, mailing, faxing, ordering supplies, etc.)
• Make regular content updates (data entry) to program schedules using inDesign, including arranging printing and distribution
• Make updates to Primary Health Care web pages as needed
• Collate and input data for quality improvement initiatives
• Provide main reception support
• Process physician payments monthly
• Provide support for a Health Services Manager within the department including calendaring, finance, monitoring CBD emails, and other assigned tasks
• Provide support for onsite operations

The Secretary may also provide additional support for individuals, organization-wide committees/task forces/foundations/auxiliaries/community groups as assigned. On an as-needed basis, the incumbent may also provide general administrative coverage in the absence of other secretaries reporting within the portfolio.

About You

• Grade 12 plus graduate of a recognized office administration / business / secretarial program, OR an equivalent combination of education, training and progressively responsible experience
• Two years\' recent related experience required
• Experience using inDesign, or similar desktop publishing software is an asset
• Demonstrated computer skills including e-mail, internet/intranet, MS Office (Word, Excel, Power)
• Minimum typing speed of 60 wpm
• Excellent verbal and written communication skills
• Proficiency in drafting correspondence, taking minutes and preparing reports
• Excellent interpersonal and customer service skills
• Strong organizational, time management and planning/prioritization skills
• Experience in a health-related environment preferred.
• Competencies in other languages an asset; French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent Full Time; 70 Hours bi-weekly

Compensation and Incentives

$20.36 - $23.14 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You\'ve Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

\xe2\x80\x8bThis is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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