Job Description

Job Summary

We are seeking a detail-oriented and organized Secretarial Assistant to support our administrative team. The ideal candidate will possess strong clerical skills, excellent communication abilities, and proficiency in office software. This role involves managing front desk operations, handling data entry, and providing exceptional customer service to ensure smooth office functioning. Prior experience in medical or dental offices is a plus, along with familiarity with QuickBooks and Google Workspace. The Secretarial Assistant will play a vital role in maintaining efficient office workflows and supporting daily administrative tasks.

Responsibilities

Be the welcoming first point of contact and communicate clearly with clients Maintain office supply inventory and keep all materials organized Manage incoming calls and communicate information throughout the office Keep the office calendar updated with key deadlines and upcoming events Enter data into spreadsheets and organize incoming paperwork Helping the administrative team prepare orders Providing administrative support for various projects

Requirements

Proven clerical or administrative experience. Strong computer skills including proficiency in Microsoft Office (Word, Excel), Google Workspace, and data entry High school diploma or equivalent; additional administrative training is advantageous Strong organizational skills & proactive personality, communication skills, working well in a team environment Experience in a similar administrative role is an asset Proficient in Microsoft Outlook, Microsoft Word, and Microsoft Excel A reliable individual with a strong willingness to learn
Job Type: Permanent

Pay: $16.00-$22.00 per hour

Expected hours: No more than 50 per week

Benefits:

Dental care Extended health care On-site parking
Work Location: In person