Job Description

Requisition ID: 361188
Position Number: 20004722
Posting End Date: June 21, 2024
City: Winnipeg
Employer: Shared Health
Site: Health Sciences Centre
Department / Unit: Patient Equipment Transport
Job Stream: Non-Clinical
Union: CUPE
Anticipated Start Date: 07/03/2024
FTE: 0.70
Anticipated Shift: Days
Work Arrangement: In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Salary: $21.436, $22.079, $22.741, $23.424, $24.127, $24.849
Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. Were united by a shared commitment to excellent and equitable health care.
Position Overview
Under the direction of the Director of Central Support Services (CSS) and the CSS Management Team the incumbent is responsible for providing clerical support to the CSS Manager(s) including processing job postings and related paperwork, registering new hires in orientation sessions, ensuring that the Manager(s) are aware of staffing levels, maintaining unit information and employee profiles in the ESP staff scheduling system, updating the day-to-day schedule changes in ESP and running staffing reports as requested. Coordinates appointment calendars for the Manager(s) and performs other clerical duties as assigned.
Experience

• Minimum two years previous related experience, preferably in a health care setting.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized secretarial training program required.
• A combination of education and experience may be considered.

Qualifications and Skills

• Preference will be given to those candidates with previous staff scheduling experience.
• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Typing 50 wpm, medical terminology (pass mark 75%) required.
• Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word and Outlook.
• Knowledge of Environment for Scheduling Personnel (ESP) or other service-based staff scheduling systems preferred.
• Excellent interpersonal, organizational and decision-making skills required.
• Must have excellent English communication skills, both oral and written.

Physical Requirements

• Must be able to function in a high volume, high traffic environment.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.
Interviewed candidates may be called upon to participate in a skills assessment.
Any application received after the closing time will not be included in the competition.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.