Job Description

Requisition ID: 372086
Position Number: 20011549
Posting End Date: December 18, 2024
City: Winnipeg
Employer: Shared Health
Site: Health Sciences Centre - 771 Bannatyne Ave
Department / Unit: Psychiatry Forensic Administration
Job Stream: Non-Clinical
Union: CUPE
Anticipated Start Date: 01/06/2025
FTE: 0.50
Anticipated Shift: Days
Work Arrangement: In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Salary: $20.594, $21.211, $21.846, $22.503, $23.178, $23.874
Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.
Position Overview
Under the general direction of the Secretary 4, the incumbent is responsible for assisting in the provision of effective, efficient secretarial support in the Forensic Services setting.
Duties include: typing a variety of correspondence, assessment transcription, telephone/reception duties, taking and relaying messages, handling emergency calls and directing individuals to appropriate personnel, greeting and directing patients/staff, preparing statements for outside agencies and ordering charts for weekly clinics and preparing related billing.
Experience

• One year related experience required.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized secretarial/administrative training program required.
• A combination of education and experience may be considered.

Certification/Licensure/Registration
Not Applicable
Qualifications and Skills

• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Typing 50 wpm.
• Proficiency in the use of Microsoft Office (Word, Access, Excel, PowerPoint, Outlook) and Dictaphone required.
• Knowledge of medical and legal terminology preferred.
• Excellent interpersonal skills and the ability to work in a team environment.
• Must have excellent English communication skills, both oral and written.

Physical Requirements

• Frequent errands to several different areas of the hospital and/or university.
• Some lifting and moving of miscellaneous items required.
• Due to the nature of the work in the department, must be able to deal with difficult situations that may arise when in contact with patients and/or the public.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.
Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.