Job Description

Requisition ID: 320645

Position Number: 20009286

Posting End Date: Sept 21, 2022

City: Winnipeg

Site: Health Sciences Centre

Work Location: Health Sciences Centre

Department / Unit: Social Work Medicine Program

Job Stream: Non-Clinical

Union: CUPE-1550(204)

Anticipated Start Date: ASAP

FTE: 1.00

Anticipated Shift: Days

Daily Hours Worked: 7.75

Annual Base Hours: 1950

Salary: $18.722, $19.283, $19.862, $20.458, $21.072, $21.704

Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Reporting to the Director, and under the general supervision of the Administrative Assistant, the incumbent:

• Receives all incoming correspondence, inquiries and provides reception and information about services and resources on the telephone and in person for the main social work office.
• Types correspondence, client reports, social histories and work material.
• Maintains filing systems for resource material.
• Provides bus tickets and taxi slips to eligible clients
• Arranges transportation for patients as required.
• Assists with coordinating meetings, rounds or educational sessions including room bookings and other details (telehealth, technology required and communication of meeting)
• Maintains up to date resource library of community services, income programs, government services etc. and referral forms and information booklets/pamphlets for services and programs. Maintains current copies of Standard Operating work for the Department.
• Provides coverage for Administrative Assistant and other secretary as required.
• Maintains the high-risk identification system at Women's Health Program.
• Processes forms to appropriate agencies (i.e. Child & Family Services, Notice of Adoption, Notice of Maternity etc.).
• Performs other duties as assigned.

Experience

• Minimum one year secretarial/reception experience, preferably in a hospital setting.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized secretarial training program required.
• A combination of education and experience may be consider.

Qualifications and Skills

• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Typing 55-60 wpm, word processing and medical terminology.
• Demonstrated proficiency in the use of Microsoft Office (Word, PowerPoint, Excel) required.
• Knowledge of office procedures required.
• Knowledge of provincial/city social service resources required.
• Experience in transportation arrangements for hospital discharges.
• Good telephone manner and ability to receive and relay precise messages.
• Excellent interpersonal and communication skills.

Physical Requirements

• Frequent Interruptions.
• Continuous exposure to clients, patients and families who may be difficult to deal with.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.