Job Description

Competition # : 38841

Department: Justice

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: \xe2\x80\x8b5/17/2023\xe2\x80\x8b (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Correctional Services division of the Department of Justice is responsible for the administration and operation of community and custody-based programs and services for adult offenders and young persons.

Within the Correctional Services core business area there are two programs: community corrections & correctional facilities. Each of these program areas is broken down into closely related activities that have a specific impact on the program\'s target group.

About Our Opportunity

As the Secretary you will be responsible, on an individual and shared basis, for providing secretarial, reception, and administrative support in the Community Corrections office. You will also co-ordinate correspondence and schedules pertaining to Probation Officers\' appointments and Community Service Work and Volunteers in Corrections and other programs.

You will be responsible for maintaining administrative and offender files and appropriate follow-up systems and disbursements pertaining to financial matters, supplies, statistical submissions, inventory, etc. You will type from digital recordings, confidential investigative reports/evaluations, correspondence, file documentation, court documents, and forms and certificates. As well you will sort and distribute mail and provide telephone and reception duties and on-going contact with court, public prosecution and police personnel.

Qualifications and Experience

As the successful candidate you will have a one-year commercial course supplemented by three years of secretarial experience. An equivalent combination of training and experience may be considered.

Your previous experience and proficiency with digital recordings and current word processing software is required and must be indicated on your resume. You have developed strong communication skills in interacting with a variety of people and will demonstrate these skills during the interview process.

You possess excellent organizational skills, prioritization, judgment and initiative, as the successful candidate will work well independently and as part of a team. Discretion and the ability to maintain strict confidentiality is extremely important in this environment.

Knowledge of court procedures and correctional services would be considered an asset.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click to learn more about our various benefits offerings and eligibility criteria.

Working Conditions

• Primarily office related work.
• Pressure due to high volume of sensitive matters, the need for accuracy, and deadlines.

Additional Information

From time to time, you may be required to respond to various work site locations in the Halifax Regional Municipality area.

Following the job interview and employment reference checks, the successful candidate will be asked to complete and submit a Pre-Employment Questionnaire (PEQ) prior to your appointment. You will meet with a recruitment officer to review your PEQ answers. The questionnaire focuses on honesty and integrity and candidates must answer all questions accurately and truthfully. Dishonesty or non-disclosure will result in elimination of the candidate\'s application.

Visit to review the pre-employment questionnaire

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless career paths.
• Department Specific Flexible working schedules.

Pay Grade: CL 18

Salary Range: $1,675.62 - $1,874.80 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

Government of Nova Scotia