Job Description

POSITION: Secretary 1 - Payroll Assist

SITE: District Administration Office

HOURS: 35 hrs/wk

JOB COMMENCES: November 10, 2025

WAGE: AS PER UNION AGREEMENT - $32.08/hour

TYPICAL DUTIES AND RESPONSIBILITIES:

Reports directly to the Controller and/or the Manager of Payroll and Benefits Process casual, support, teachers and substitute payrolls, and others as required In the Manager of Payroll's absence, or in times of high demand, may assist in: + Maintaining personnel positions and reconciliations of payroll + Maintaining and balancing employee benefit packages
+ Informing employees regarding benefit packages and coverage
+ Issuing Records of Employment (ROE's)
+ Year-end payroll functions and T4's
+ Enrolling employees into municipal or teacher pension & benefit plans
+ Balance payroll accounts for various purposes and maintain employee database functions
+ Preparing payroll remittances for pension plans, RRSP, and Receiver General
Process purchase orders and enter invoices against purchase orders Prepare and process payments to vendors, employees and payroll benefit providers Prepare invoices for external entities regarding payroll and finance transactions Track data for Ministry reporting purposes Import cleared cheques from bank and clear payroll cheques to facilitate bank reconciliation process Receipt and prepare deposits Process and enter accounts payable invoices Update and create new vendor data
Process and prepare transportation payments In addition to payroll, provide assistance and backup for all accounts payable and finance functions Prepare and post MasterCard transactions for district cardholders Reconcile vendor statements Create journal entries, as required Other duties as required

Required Skills:

Minimum Grade 12 completion Payroll Compliance Practitioner Program (National Payroll Institute) Current successful hands-on experience in producing payrolls (Testing may be required) Office Administration Program (1 academic year) (e.g. Administrative Assistant or Applied Business Technology) Accounting 11 or equivalent Strong technical skills and abilities in the Microsoft Office package (such as successful completion in the following courses): (Testing may be required) + Microsoft Excel Advanced Course
+ Microsoft Word Advanced Course
+ Internet & E-mail
+ General knowledge of Accounting Procedures and Software
Excellent written and communication skills Exercises a high degree of organization and accuracy Ability to work both independently and as a member of a cooperative team Ability to perform under pressure and meet constant deadlines Ability to maintain confidentiality Ability to serve employee clientele in a respectful, sensitive manner Willing to pursue professional development opportunities
The starting hourly rate of pay for this Secretarial position is $32.08 per hour. All continuing positions receive a competitive benefits package and pension.

The Quesnel School District is an Equal Opportunity Employer