Job Description

Pembina Hills School Division

invites applications for the position of

Regular Full Time School Administrative Support III

based out of Ecole Westlock Elementary School.

The Division

Pembina Hills School Division provides education to approximately 3600 students in 16 community schools including two Hutterite Colony Schools and two outreach schools. PHSD also provides education to over 10,000 students from within and beyond our borders, through our online school, Vista Virtual School. For more information on our remarkable Division, please visit our website at

The School -

Westlock Elementary School is committed to building academic excellence from a foundation based on character and active citizenship. The school's motto is to provide each student with the opportunity "turning today's challenges into tomorrow's successes" in a family-like atmosphere committed to learning and growing together

The Position

The successful candidate must be self-directed team player who will support the Administration team and manage day-to-day operations of the school. The successful candidate must be flexible and be willing to work in a fast-paced and ever changing environment. Hours of work will be Monday to Friday, 7.5 hours per day following the school calendar. This position commences August 22, 2025 and will end June 25, 2026.


Duties for this position include:

providing a welcoming atmosphere for students, parents, colleagues and visitors to the the school Performing finance and accounting duties such as purchasing functions, reconcile accounts, monitor school budgets, month end reporting procedures, employee expense reports and invoices

Managing date and produce reports Updating School Website Supervising students as needed, providing support and assistance Liaising with Regional Office, Alberta Education and other public organizations as needed Tracking and inputting staff absences

Qualifications:

Self-motivated and efficient with superior organizational skills Possess excellent public relations and communication skills Have strong writing, proofreading and editing skills Ability to manage multiple tasks and establish priorities Able to exercise a high degree of confidentiality Able to work independently and to collaborate to provide team support Ability to work in a high energy setting with changing priorities Experience with budgets, purchase orders, petty cash journals, statements and invoices


Excellent computer and technology skills in programs such as: Microsoft Word, Excel, Acrobat, Experience with PASI, Genius SIS, Rycor, and PowerSchool is an asset Post-secondary training in office administration is an asset
For further information, please contact:



Amber Monteath (Principal) at 780-349-3385

This competition closes when a suitable candidate is found.

There are inherent risks in the work employees do throughout Pembina Hills School Division (PHSD). All staff are to be prepared to satisfactorily manage the inherent risks encountered in their work. PHSD staff are responsible for advising their Supervisors of unknown risks encountered relating directly to their work. Staff are expected to cooperate in ensuring workplace health and safety in a caring and respectful educational setting.

PLEASE NOTE:

Your resume should include a list of

references

with permission for Pembina Hills School Division to contact any or all references.

Original

Criminal Record Check including Vulnerable Sector

(dated within one year) must be provided prior to employment.

Original

Intervention Record Check

(dated within one year) - issued by Child & Family Services Authority must be provided prior to employment.

Verification

of Education and relative experience is required.

We thank all applicants for their interest. Only those shortlisted will be contacted.