Job Description

Organizational Unit
University of Victoria -> Student Affairs -> Office of the Registrar and Enrolment Management
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date
18 February 2025
Please note that positions will close at 4 p.m. on the closing date.
FTE
Varies - as per below
Salary Grade
$4,680.00 - $4,828.00
Additional Posting Information:
N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
PB9
Hours of Work
Please see comments
Start Date
3/17/2025
End Date
8/31/2025
Employee Group:
CUPE 951 - Term
# of Hires Needed
1
Category
Administrative and Support Services
About this Opportunity
0.6 FTE for March, April and August

1.0 FTE for May, June and July


Student Affairs is committed to creating a vibrant and engaging learning community to inspire and enrich the lives of our students in support of the University of Victoria's vision "to be a university of choice for outstanding students, faculty, and staff from BC, Canada, and around the world". The Student Affairs portfolio includes: Office of the Registrar and Enrolment Management; Wellness, Recreation and Athletics; Campus Engagement; and Student Development and Success.


In working to achieve this vision, the Office of the Registrar and Enrolment Management (OREM) places students at the centre of operations and supports students to achieve their academic and life goals. Individual connections with OREM team members and services, as well as interactions with on-line services, contribute to students' growth in knowledge, independence and confidence. Registrarial services strive to directly support students' success in their university studies, campus life and subsequent life pursuits. The range of services provided by the units within the OREM appear at every point in the student life cycle, beginning with recruitment and admissions, all the way through to convocation. Members of the OREM team strive to be consistent in their interpretation, communication and application of regulations, policies and procedures while being both professional and respectful of the diversity and complexity of needs across the university campus. The OREM interacts with staff, students, faculty, university and external community members in order to assist in the delivery of core services that cross operational and departmental boundaries (e.g., registration, class and exam scheduling). It is important that students and our university colleagues are well-informed and well-supported by the OREM and the services offered.


Job Summary
Reporting to the Scholarship Officers in Student Awards and Financial Aid, the Scholarship Assistant assists with aspects of various In-Course and entrance scholarship competitions; advises students, staff and faculty on policies and procedures; verifies and/or calculates GPA, confirms other eligibility requirements for UVic undergraduate scholarships; enters scholarships and awards into banner including payment detail; secretary of the Senate Committee on Awards (SCA) duties include; creating monthly agendas, creating memos to Senate, communicating with donor relations regarding terms of reference for new and revised scholarships/awards; and, other duties as required.


Job Requirements
This position requires a minimum of three (3) years of recent experience in a similar position. Preferably in a post-secondary or institutional environment or an equivalent combination of education, training, and experience.


Related work experience should include:


• Experience with computerized Student Information Systems and database programs
• Experience with inputting and manipulating complex data and handling detailed information with accuracy.
• Experience with creating documents for and recording meetings in a committee setting.


Knowledge/Skills/Abilities:


• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
• Ability to problem solve by using judgement, independent thinking and/or analysis.
• Work independently with limited supervision
• Able to determine when a problem needs to be taken to a higher authority
• Tact and diplomacy regarding sensitive and/or confidential matters
• Experience in maintaining confidential and sensitive information and follow FOIPPA guidelines
• Ability to handle detailed information, accurate mathematical calculations, and enter data with a high degree of accuracy
• Ability to prioritize and manage time and tasks with attention to detail.


Assets:


• Knowledge of Microsoft Office Suite; Banner Student System; Banner Extender; Fast Financial; Cascade web maintenance; Adobe Pro
• Experience with UVic information systems
• Knowledge of the post-secondary organization, roles, policies and systems of central and academic units of the University


Experience: Office or business administration.


• Experience answering general and complex inquiries by applying knowledge of existing policies or procedures.



Territory Acknowledgement: We acknowledge and respect the L?k?????n (Songhees and Esquimalt) Peoples on whose territory the university stands, and the L?k?????n and WSANE? Peoples whose historical relationships with the land continue to this day.

Equity and Diversity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and Human Rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups. Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

What UVic Offers: To learn more click here.