Staff - Union
Job Category CUPE 2950
Job Profile CUPE 2950 Salaried - Administrative Support 3 (Gr6)
Job Title Scheduling & Logistics Assistant to the Associate Deans
Department Executive Administration | Dean's Office | Faculty Applied Science
Compensation Range $4,319.00 - $4,540.00 CAD Monthly
Posting End Date August 29, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The Scheduling and Logistics Assistant to the Associate Deans (ADs) works as part of the overall Executive Administration (EA) team and Special Projects portfolio. This role is responsible for providing administrative support the portfolios of the Associate Deans of Research & Industry Partnerships, Academic, Education & Professional Development, and Equity, Diversity, & Inclusion; including scheduling meetings which may be sensitive and/or confidential in nature, coordinating travel and overall maintenance of the AD calendars, liaising with finance team to support invoice, expense and payment procedures as well as logistical duties for various initiatives, and front desk/ reception duties for the Deans Office-Kaiser 5th floor location.
Organizational Status
Reports to the Administration Manager. In their absence reports to the Director of Special Projects and Strategic Initiatives. Works as a member of the Executive Administration team to provide support and coverage for colleagues. Receives portfolio specific objectives directly from the Associate Deans.
Interacts with all levels of University individuals from students, staff, faculty members and Department Heads to other Associate Deans, Deans and Vice Presidents. Liaises with senior individuals from government, industry, and the professional offices of the Faculty's external stakeholders.
Hours of work are Monday to Friday on university campus at the Deans Office-Kaiser 5th floor location. The position will be scheduled during business hours of 8:30 am to 4:30 pm. Flexibility to adjust schedule for early morning or evening events.
Work Performed
Administrative Support for Associate Deans
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