Job Description

Sankewitahasuwakon Executive Assistant

Term: One year parental leave contract

Location: Hybrid, the successful candidate must live in New Brunswick. Office space may be located in one of the 15 First Nations or at a Tribal Council Office.

The Tribal Councils in New Brunswick (Wolastoqey Tribal Council Inc., Mawiw Inc., and North Shore Mi'kmaq Tribal Council Inc.) are engaged in community-led processes to pursue self-determination in health and increase control over health services currently delivered by ISC.

Sankewitahasuwakon is a collaborative process between First Nations partners, the federal government, and the province. The intent is to create a more coordinated health system in which First Nations-led health organizations assume greater control of the design, administration, management and delivery of health and wellness services and programs that support community wellness and address their health needs and priorities.

The goal of the Executive Assistant position is to provide operational, technical, administrative support to the Sankewitahasuwakon Executive Director and Technical Team. Reporting to the Executive Director, the Executive Assistant will oversee the day-to-day administrative operations of the organization.

The ideal candidate will possess the following qualifications, attributes and skills:

oOrganizational Skills

oOrganized and able to plan well, adapt to changing situations and solve problems effectively.

oOrganizational and time management skills.

oFlexibility and ability to adapt creatively in a variety of situations.

Professional Conduct
oPossesses strong principles, navigates all aspects of work in an ethical manner.

oExperience in a role that required discretion and confidentiality.

Communication and Interpersonal Skills
oWorks and communicates effectively with people from different backgrounds and fosters a strong sense of teamwork.

oExcellent verbal and written communication.

oAbility to create strong partnerships and relationships.

Technical Skills
oExperience with Canva, MS Teams, SharePoint, Outlook, Excel, and Adobe PDF.

Cultural Knowledge
oKnowledge and understanding of Mi'kmaq and Wolastoqey culture and communities.

oUnderstanding of cultural and language diversity.

oExperience interacting with community members, including elders and leadership.

oAwareness of First Nations health landscape.

Additional Attributes
oValid drivers license and access to a reliable vehicle.

oAbility to speak Mi'kmaq or Wolastoqey considered an asset.

oDemonstrated ability to work independently and as part of a team.

oCollege diploma/certificate in a related field and/or equivalent relevant experience is considered an asset.

Job Responsibilities:

oPrepare and edit correspondence, communications, presentations, and other documents.

oArrange and coordinate meetings and events.

oCollect, and analyze data to prepare reports and documents.

oPrepare and present statistical and budget reports.

oRecord, transcribe and distribute minutes of meetings.

oFile and retrieve documents and reference materials on a web-based Records Management System and paper copies.

oManage the Executive's Calendar and email

oMake travel and accommodation arrangements.

oAttend meetings, take minutes, schedule any follow up and track attendance and action items.

oProvide administrative support to Technical Team and Working Groups where needed.

oMaintain high level of confidentiality and discretion.

Remuneration is commensurate with qualifications and experience. We encourage all qualified persons to apply; however, preference will be given to individuals with an Indigenous background as per section 42 of the Human Rights Code.

Applications should be submitted in confidence The deadline for application is Thursday November 27th, 2025.

Job Type: Full-time

Pay: $35,385.10-$60,279.51 per year

Benefits:

Company pension Dental care Extended health care Vision care
Application question(s):

WTCI hires based on merit and is committed to employment equity. We encourage all qualified persons to apply; however, preference will be given to individuals with an Indigenous background as per section 42 of the Human Rights Code. Please self identify if you wish.
Work Location: In person

Application deadline: 2024-11-26