Job Description

JLL is seeking an exceptional Sales Coordinator to support the Leasing Brokerage team at JLL's North York office. As the linchpin of our operations, the Sales Coordinator provides critical support by masterfully managing listing details and deal transactions while building relationships with key stakeholders and clients.

In this fast-paced environment, your meticulous attention to detail, superior organizational abilities, and collaborative approach will drive our team's success. We're looking for a confident self-starter with a customer service mindset who thrives under pressure, anticipates needs, and embraces technological innovation.

WHAT YOU'LL BE DOING:

Core Marketing Responsibilities

Create and manage property marketing materials including market surveys, tour books, presentations, brochures, and signage using JLL technology (MarketSurveys, Canva, InDesign) Execute marketing campaigns through Eloqua, maintain distribution lists, and manage MLS listings with deadline tracking Coordinate with third-party vendors (photographers, printing companies) and internal teams (Design Hub, Marketing Coordinators) to implement marketing plans

Deal Support & Documentation

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Assist in transaction processes including editing offers, agreements, tracking documentation flow, and maintaining deal databases Coordinate with Finance on commission documentation and expense management Liaise with Research team for demographic materials and market reports

Events & Client Relations

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Plan and coordinate client/broker events and property tours Support client deliverables, proposals, and RFP responses Organize client gifting programs and maintain client-facing document repositories

Technology & Administrative Support

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Maintain proficiency in JLL technologies and software (Microsoft Office, Altus, CoStar, Workfront, MarketSphere) Provide administrative support including meeting coordination, document management, and knowledge base maintenance Participate in team workflow management ensuring regional and national collaboration

WHAT YOU BRING:

3+ years of relevant office experience, Experience in the real estate sector and/or lease administration Advanced Microsoft Office (Word, Excel, PowerPoint & Outlook) is required Demonstrated capacity to multi-task in a fast-paced environment Must be an extension of the principal and handle situations proactively and intuitively Must be flexible and highly motivated with a willingness to take initiative Ensure that strong attention to detail is maintained at every level Strong interpersonal skills and strong ability to work collaboratively with teammates and clients Excellent written communication including strong proofreading and editing capabilities Optimistic and outgoing personality, excellent follow through, must be a task Must be able to maintain confidentiality, utilize judgment, and work with minimal supervision

WHAT'S IN IT FOR YOU:

Join an industry leader and shape the future of commercial real estate Deep investment in cutting-edge technology to power your work Comprehensive and competitive benefits plan * A supportive, caring and diverse work environment designed for your growth and well-being