Job Description

Overview:

Join a well-established, dynamic, and growing food and beverage brokerage agency as an

Administrative Coordinator

. In this vital role, you will provide essential support to streamline operations and ensure the smooth execution of client programs and internal processes.

Key Responsibilities

Provide high-level administrative support to optimize day-to-day operations in a fast-paced agency setting. Manage the end-to-end flow of documents required for new product listings and promotional submissions across multiple banners. Monitor, track and approve trade spend against established budgets, ensuring funds are allocated as planned and discrepancies are flagged and resolved promptly. Prepare, analyze and approve commission and billback reports to support accurate invoicing. Coordinate and track multiple submission deadlines, ensuring accurate, timely, and professional communication with both internal teams and external partners. Oversee the ordering and disbursement of POS materials.

Required Skillset

Attention to Detail:

Demonstrates exceptional accuracy and precision in all tasks.

Time Management:

Thrives under tight deadlines and effectively prioritizes competing demands.

Autonomy:

Capable of working independently with minimal supervision.

Organization:

Maintains clear, organized records and systems for easy project tracking and document retrieval.

Problem-Solving:

Applies creative thinking to overcome challenges in a fast-paced environment.

Discretion:

Handles confidential information with professionalism and sound judgment.

Communication:

Communicates clearly and effectively with colleagues and partners at all levels.

Adaptability:

Embraces change with a positive attitude and helps drive the company's ongoing growth.

Qualifications

Advanced proficiency in Microsoft Outlook and Excel, with the ability to quickly learn new software programs. Prior experience in an administrative or coordination role within an office environment is preferred. Demonstrates a flexible, approachable, and determined attitude, with a strong team-first mindset.

We thank all applicants for their interest in this opportunity. Only candidates selected for an interview will be contacted.

Job Types: Full-time, Permanent

Benefits:

Dental care Disability insurance Extended health care Life insurance On-site parking RRSP match Vision care
Schedule:

Day shift Monday to Friday No weekends
Work Location: In person