Job Description

Douglas Lake Equipment/Avenue Machinery Corp. (DLE Avenue) is a leading dealership serving British Columbia and northern Alberta, specializing in farm, construction, and turf equipment. We proudly represent top-tier brands such as Kubota, New Holland, Fendt, Massey Ferguson, and Kobelco, offering comprehensive support through sales, parts, and service.

We are hiring a

Sales Coordinator

in our

Abbotsford

branch! The Sales Coordinator ensures smooth day-to-day operations by managing deal paperwork, inventory tracking, internal communication, and customer documentation. The Sales Coordinator is a key link between departments and helps ensure excellent internal organization and customer experience. This role works closely with the Regional Sales Manager, Sales Admin Lead and Sales Representatives.

Key Responsibilities:

Sales Support & Documentation:

Coordinate and process all deal-related documentation up to the point of final sale paperwork submission.

Submit equipment orders, receive units into inventory, and update systems accordingly

Assist sales team with unit location, stock number creation, and delivery scheduling

Track and communicate status of equipment (new and used) for the sales team

Ensure all customer paperwork is completed and uploaded in a timely manner

Maintain accurate tracking and control of all demo units

Confirm trade-in units are delivered to the yard after sale completion and coordinate shop inspections

Branch Coordination:

Communicate with service, parts, and rental departments to ensure unit readiness

Coordinate PDI (new) and reconditioning (used) requests with the service department

Manage internal office communications related to active deals and inventory

Support branch-wide administrative tasks as assigned by the Sales Admin Manager

Provide support to the Sales Manager with assigned tasks and projects as needed

System & Process Compliance:

Ensure accurate data entry in dealership systems (e.g., IntelliDealer)

Adjust and reconfigure Kubota invoices as needed (e.g., combining or separating components), and accurately record all related changes in the dealership system.

Follow SOPs for sales process, equipment PO tracking, receiving, and inspections

Maintain internal sales checklists and visual process boards (where applicable)

Customer Interaction:

Assist with follow-up and post-sale communication when needed

Prepare paperwork for signature and ensure professional, timely communication

Collaboration & Support:

Work closely with the Sales Admin Lead for process alignment and training

Take day-to-day direction from the RSM on local sales priorities and logistics

Communicate openly and proactively to resolve issues or delays

Requirements:

Strong organizational and communication skills

Detail-oriented with ability to manage multiple priorities

Experience with sales or dealership systems preferred (e.g., IntelliDealer)

Positive, team-first attitude with willingness to learn and grow

Work Conditions:

Flexibility to meet workload will be required.

Manual dexterity required to use desktop computer and peripherals.

Working with internal and external customers required.

Why Join Us:

Competitive pay of $-$ depending on experience Great benefits (medical, dental, vision, life insurance) Company events Paid time off and tuition reimbursement
We offer a dynamic, supportive workplace with opportunities for growth. Apply now!

Job Types: Full-time, Permanent

Pay: $22.00-$27.00 per hour

Expected hours: 40 per week

Benefits:

Casual dress Company events Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off RRSP match Tuition reimbursement Vision care
Work Location: In person