At NuVista Homes, our people make the difference. We offer an exciting place to build your career with competitive compensation and benefit packages, company matching RRSP/DPSP program, employee home purchase program and employee discounts.
Job Overview
Reporting to the Sales Manager, as the
Sales Administrator
you will support the new home sales process. You also provide administrative support to the Sales Department and ensure efficient flow of sales documentation and information.
Your day-to-day responsibilities will include:
Generating and processing reports, payroll and realtor invoices meticulously.
Devising customer correspondence and possession letters.
Managing scheduling, orchestrating agendas, and recording minutes for various meetings.
Creating dynamic presentations and visuals for meetings.
Supporting the processing of sales offers, Fintrac and financial documentation to ensure information accuracy.
Maintaining relevant information into SharePoint and other programs.
Participating in the identification and implementation of process improvements to boost productivity.
Utilizing tools such as Hubspot, Fintracker, Newstar, Docusign for managing tasks.
Extending your administrative support capabilities to additional departments when necessary.
As our ideal candidate, you are...
Organized; you effectively manage your time while balancing multiple priorities.
A strong communicator; you clearly express your thoughts in conversation and in written communication.
An active listener; you seek to understand and listen to others in a non-judgmental way.
Detail oriented; you focus on detailed accuracy when dealing with a high volume of work.
A team player; you contribute as a team member and share equally in the exchange of ideas, concepts and process outcomes.
Essential Requirements
High School Diploma, or equivalent.
Minimum 3 years of administrative assistant or sales administration experience.
Satisfactory verification of criminal record check.
Comfortable using office equipment, Microsoft Office Programs (Outlook, Word, Excel, Teams, SharePoint and PowerPoint), CRM or sales software (NewStar, LotWorks, Fintracker, DocuSign or similar) for managing tasks.
What We Value
Creating trusting and successful working relationships.
Setting clear, measurable and achievable goals.
Cooperating with team members in an open, positive and respectful manner.
Staying current with technical job skills.
Taking responsibility for the outcomes of decisions and actions.
Work Conditions
You primarily work in an office setting during regular business hours. Overtime may occasionally be required.
About Us
NuVista Homes, a single-family business unit of Qualico, is committed to providing high quality homes at an affordable price. NuVista Homes customizes your home, work with suppliers that give you the quality and selection you need, and uphold the highest standards and materials in construction. Our team is dedicated to architectural innovation, unique design, streamlined function and exceptional customer service. NuVista Homes is located in Calgary AB. To learn more, click here.
Qualico welcomes applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
Candidates being considered will be contacted. We thank you for your interest. Join our Talent Community to stay up to date on job opportunities and to find out why we have the best reason to come to work every day.
Closing Date:
December 3, 2025
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