Job Description

Location:
Regional Scheduling Centre
Saint John ~ Horizon Health Network ~ Health Network
Language requirement:
English Essential
Schedule:
Subject to change due to operational requirements
Job Classification:
Staffing Support (1023)
Job Classification Type:
CUPE
JOB PURPOSE
To perform staff scheduling functions and other administrative duties.
QUALIFICATIONS

• High school graduation plus an additional administrative support program/course of six to twelve months, or equivalent, and two years of experience
• Previous experience in staff scheduling
• Demonstrated proficient use of ESP
• Demonstrated ability to manage unit requirements for skill mix, staffing needs, and coverage
• Ability to attend work on a regular basis.
• Ability to perform the duties of the position.
• Good work record.

Demonstrated proficiency verified by testing in:

• Data Entry 4000 KSPH
• Typing (General) 35 WPM
• Excel 50%
• Outlook 50%
• Word 50%

KEY RESPONSIBILITIES
Staffing Duties

• Arranges for the replacement of sick, vacation or absent personnel for nursing units; calls in relief personnel according to identified needs; communicates all replacement changes.
• Enters work schedule, processes time changes for payroll purposes and assists in the investigation of payroll discrepancies.
• Tracks leveling, unit staffing levels and leaves such as vacation, sick, holidays.
• Responds to scheduling inquiries and requests.
• Any additional duties as required

Responsibilities may include, but are not limited to providing the following types of support to Managers and Employees:

• Processing daily schedule changes, team emails, completed employee and manager forms, general inquiries, updating Kronos employee files, timecard entries, and shift filling.
• Frequent use and proficiency of Microsoft Office programs (i.e., Outlook, OneNote, Word, and Excel), and other scheduling and administrative tasks are also required.

COMPETENCIES
Communication and Interpersonal Skills

• Planning and prioritizing work
• Decision making
• Critical thinking
• Problem solving
• Teamwork and collaboration
• Professionalism
• Good communication skills
• Ability to follow direction accurately, reliably, and independently

Interested? Apply Today!
Horizon Health Network (Horizon) only accepts on-line applications.
About Horizon's Recruitment Process
We thank all applicant who apply; however, only those selected for further consideration will be contacted. All interested applicants are encouraged to apply as an equivalent combination of education, training and experience may be considered.
Horizon's recruitment screening process may include language proficiency testing, clerical testing and/or behavioral assessment. If you are selected for testing, you will be contacted via the email address provided on your application. The official results will be shared with the candidate, Human Resources and the requesting manager electronically and language results will be placed on the personnel file for Horizon's hiring purposes.
Diversity Statement
Horizon is committed to enhancing our diverse and inclusive environment for our employees and patients. We believe in a healthcare system that equally supports all people regardless of race, ethnicity, national origin, social background, religion, gender identity or expression, age, disability, or sexual orientation. An environment based on a commitment to diversity and inclusion supports our goal of safe and quality patient care.