Job Description

This is the life-changing opportunity you\xe2\x80\x99ve been looking for.

Horizon Health Network in beautiful New Brunswick is looking for an

Executive Assistant to join our team in Saint John!

Horizon Health Network (Horizon) is seeking a strong experienced professional to join our team as an Executive Assistant. The ideal candidate will have progressive administrative experience with providing support at the senior leadership level.

Why you should work here

Working for Horizon gives you a career that provides an east coast lifestyle and the chance to make a big difference in the lives of New Brunswickers.

This position comes with competitive salary, paid time off, sick benefits, employer paid contributions into our government pension plan and a remote work policy.

Horizon is committed to enhancing our diverse and inclusive environment for our employees and patients. We believe in a healthcare system that equally supports all people regardless of race, ethnicity, national origin, social background, religion, gender identity or expression, age, disability, or sexual orientation. An environment based on a commitment to diversity and inclusion supports our goal of safe and quality patient care.

Who you are

You have a minimum of five years\xe2\x80\x99 experience in a senior administrative position. You have an advanced proficiency level in Microsoft Office applications.

Written and spoken competence in English is required at an advanced level.

What you will do

Provide executive support to the Chief Human Resource Officer:

• Prepare and distribute meeting materials, set up venue, document minutes, and follow-up on action items from HR Leadership team and other team meetings.
• Ensure follow-up to committee action plans and develop process to ensure appropriate timelines are maintained.
• Prioritize and organize appointments for the Chief Human Resource Officer with external and internal stakeholders, business community, foundations, auxiliaries, and staff.
• Maintain an effective filing system.

Handle correspondence:

• Draft response to correspondence as required.
• Assist in the preparation and/or development of reports and presentations such as project report; month-end and annual reports, budget variance reports.
• Proof-read and edit reports.
• Coordinate and track all correspondence.
• Manage restricted and confidential documents and data.

Respond to inquiries using initiative and judgement:

• Respond to incoming calls, identifying urgent matters and important inquiries and redirecting them for appropriate action.
• Provide appropriate advice and/or screening/referral to callers.
• Gather, process, and distribute highly confidential information.

Manage logistics

• Complete travel arrangements including booking of travel and accommodations, assuring coordination of appointments and schedules within the travel plan.
• Complete expense submissions.

Act as an information resource by:

• Dealing with confidential issues in an efficient and professional manner.
• Applying knowledge of corporate organization/policies.
• Ensuring dissemination and coordination of information, both internally and externally.
• Developing and maintaining effective working relationships

Interested? Apply Today!

To learn more, visit

Horizon Health Network (Horizon) only accepts on-line applications.

About Horizon\xe2\x80\x99s Recruitment Process

We thank all applicant who apply; however, only those selected for further consideration will be contacted. All interested applicants are encouraged to apply as an equivalent combination of education, training and experience may be considered.

Horizon\xe2\x80\x99s recruitment screening process may include language proficiency testing, clerical testing and/or behavioral assessment. If you are selected for testing, you will be contacted via the email address provided on your application. The official results will be shared with the candidate, Human Resources and the requesting manager electronically and language results will be placed on the personnel file for Horizon\xe2\x80\x99s hiring purposes.

Diversity Statement

Horizon is committed to enhancing our diverse and inclusive environment for our employees and patients. We believe in a healthcare system that equally supports all people regardless of race, ethnicity, national origin, social background, religion, gender identity or expression, age, disability, or sexual orientation. An environment based on a commitment to diversity and inclusion supports our goal of safe and quality patient care.

Horizon Health Network