Job Description

Job Title: Security & Safety Administrator

Department: People & Culture

Position Type: Full-time, permanent

Expected Start Date: October 20, 2025

Application Deadline: October 3, 2025
What we offer:Flexible work arrangements Employee discounts on food and retail items and free parking Free entrance to the Park, including to our many public special events Working in a beautiful park setting Generous paid time off, including Vacation days, Sick Time Employer-matched Pension Plan at 5% Comprehensive Benefits package includes Extended Health Care, Dental Benefits, Basic Life Insurance, Accidental Death and Dismemberment, Short-Term and Long-Term Disability, and Employee and Family Assistant Program (EFAP)

Who We Are:
Heritage Park is Canada's largest living history museum and offers visitors a chance to experience life in Western Canada from the 1860s to the early 1950s. The park features historical buildings, costumed interpreters, working antiques, and various exhibits that provide insight into the region's past.
Job Overview:
The People & Culture Advisor provides front-line HR advisory support across the organization, focusing on employee and labour relations, policy administration, employee engagement, wellness, and offboarding. The Advisor is responsible for conducting and supporting workplace investigations, administering progressive discipline processes, managing accommodations, ergonomic assessments, and return-to-work plans, and coordinating recognition and engagement initiatives. This role ensures consistent and fair application of HR practices while supporting an inclusive, engaging, and compliant workplace culture.

Responsibilities:
Security Operations AdministrationTrack and schedule security license renewals and training certifications for all staff. Prepare security checklists, shift rosters, briefing templates, and reporting logs. Assist with uniforms, ID badges, equipment inventory, and repair management. Support the Security & Film Operations Manager shift coverage coordination, and special event planning. Assist in administering security systems (Genea, Eagle Eye), ensuring accuracy and data integrity. Manage team correspondence, vendor coordination, and invoice/expense processing. Lead the monthly shift schedule; support Shift Leads with adjustments for absences or last-minute changes. Coordinate film support documentation and administrative requirements. Lead all parking initiatives, acting as primary liaison with Calgary Parking Authority. Maintain departmental KPIs and draft statistical reports for management review. Collaborate with internal departments and external organizations as required to support security operations and film production activities, ensuring smooth coordination and communication.

HSE Program Support & CoordinationTrack employee safety training (e.g., WHMIS, First Aid, COR) and send proactive reminders. Maintain records of incidents, near-misses, and hazard reports; assist with data entry and trend analysis in Corfix (safety software). Assist in safety incident investigations by gathering information, documenting findings, and supporting the development of corrective actions. Submit and track WCB claims and documentation and coordinate with People & Culture for return-to-work plans and accommodations. Coordinate logistics for HSE committee meetings, actively participate as a committee member, record and distribute minutes. Manage safety communications through various channels, including email and physical bulletin boards, by preparing and distributing safety moments for meetings, reminders, learning memos, and other relevant updates. Assist in preparing and organizing COR audit documentation and coordinate the scheduling of audit interviews. Prepare inspection checklists, audit binders, and training rosters for HSE reviews. Prepare presentations and slide decks for meetings and initiatives as assigned by the HSE Manager. Support the HSE Manager in emergency drill planning, scheduling, and documentation. Assist in the review and updating of HSEMS policies and procedures to ensure compliance and alignment with organizational standards and OHS legislation. Maintain organized and audit-ready safety documentation accessible to stakeholders.

Organizational Excellence and Wellbeing

Contribute to inspiring and immersive experiences at the Park by engaging in Heritage Park initiatives that align with our mission and vision, ensuring authenticity in our historical setting and stories. Actively support a positive work environment by creating an atmosphere of inclusion, engagement, belonging, and fulfillment for employees and volunteers, in line with Heritage Park values. Recognize all contributors to our community as integral to our success, fostering a sense of community and collaboration. Demonstrate responsible stewardship of our people, collections, and financial assets by driving growth with innovation, transparency, and financial sustainability, while embracing our historical assets and recognizing all contributors. Demonstrate commitment to workplace health and safety by complying with Heritage Park's Health, Safety and Environment Management System (HSEMS), following safe work practices, reporting work-related incidents, injuries, and hazards, participating in employer training, and adhering to policies including the Code of Conduct and the Workplace Violence and Harassment policy.

Required Qualifications:

Minimum completion of secondary school education; post-secondary training in Business Administration, Security, or Occupational Health & Safety is considered an asset. Minimum 2 years of administrative experience, preferably in a security, safety, or compliance-focused role. Experience with scheduling, payroll/absence coordination, and vendor management. Familiarity with security systems and HSE systems is an asset. Proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams) required. Strong organizational skills with proven attention to detail and accuracy in data entry and reporting. Strong interpersonal and communication skills, with the ability to collaborate across departments. Valid Alberta Driver's License with a clean abstract. * All successful candidates will be required to complete a Police Information Check as a condition of employment.