Job Description

POSITION SUMMARY
The Safety Administrator is the first point-of-contact within the Canadian Plains White City office location and presents a positive and professional image of Canadian Plains to all clients, suppliers, associates, callers and office visitors. Administrators maintain an appropriate level of confidentiality in all interactions.
CORE ACCOUNTABILITIES

• General Administration/Communication/Reception: Represent Canadian Plains in person, on the phone, and through electronic communications. Communicate current information with clients and staff. Prepare and/or proofread written communications. Manage, monitor, and maintain area office records. Dispose or store according to company standards Maintain a professional and organized administrative office. Schedule and arrange meetings and travel when required.
• Payroll: Track and confirm worker hours and record accurate data for payroll processing.
• Accounts Receivable/Payable: Prepare, distribute, and track invoices for billing, and confirm, make necessary corrections, and file incoming invoices for payment.
• Purchasing: Enter and file purchase orders and track against incoming invoices.
• Reporting: Enter, post, and run reports such as transactions, project data, and requested audits.
• Safety/Quality Control Administration: Data - Input accurate data into appropriate information system.

• Update and monitor client vender selection and qualification databases and systems including ISNetworld, ComplyWorks, CanQual, and PICS.
• Maintain health and safety digital and resource library.
• Documentation - Create, compile, and maintain appropriate records and documents for records and reporting.
• Review new and revised documentation such as elements from the Health, Safety, Environment Management System, Safe Work manuals, codes of practice, safe work procedures, and safe job procedures manuals, and forms.
• Administrative - Assume responsibility and manage overall tasks and processes associated with Health, Safety, and Environment.
• Reporting: Data entry to assist with daily production reporting, change management, and general cross-functional support

QUALIFICATIONS

• Office administration or accounting diploma (e.g. administration, accounting, or commerce) is preferred
• A minimum of 2 to 3 years of administrative experience in the oilfield construction and services industry
• A minimum of 2 years of administrative experience in the administration and health and safety
• Advanced proficiency in Microsoft Office, particularly Word and Excel

Skills Required