Job Description

Reports to:

Controller

Job Type:

Full-time, Exempt

Location:

Remote with an office in Lawrenceville, GA

About the role:

Founded in 1995, Vastian is the leading provider of healthcare and laboratory quality, compliance and accreditation solutions, powering laboratories and hospitals to achieve better clarity and show their higher standards. Its single, configurable integrated platform delivers a standardized, centralized solution that automates quality and compliance tasks and is fully customizable. With Vastian, health systems and labs can get ahead of compliance and quality processes, saving time that can be spent on delivering better care. Vastian is a private equity backed, fast-growing SaaS business based in Lawrenceville, GA, outside Atlanta.


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Click here to learn more about Vastian and our suite of solutions.


In addition to a competitive base salary and performance bonus program, Vastian offers a comprehensive and very pro-employee benefits package which includes the following:


Medical, dental and vision insurance

Short- and long-term disability coverage

Life insurance and AD&D

Supplemental life insurance

401(k) savings plan

Paid time off



Vastian is looking for a

SaaS Billing Specialist

. As a

SaaS Billing Specialist

, you will have an exciting opportunity to work in a fast-growing company while performing billing tasks that directly impact our customers' ability to access their subscriptions. You will also have the chance to be part of a team of dedicated employees who are passionate about customer satisfaction and doing the right thing all while working in a challenging and fast-paced SaaS environment.

Responsibilities and Duties:

Review sales orders in Salesforce, ensuring alignment with signed contracts and verifying accuracy of all key data points before processing into NetSuite. Audit and validate subscription data in NetSuite, confirming correct billing terms, revenue recognition settings, and appropriate item coding. Proceed to create and issue invoices in NetSuite, ensuring timely and accurate distribution to clients. Collaborate with the Accounting team to reconcile order activations, revenue recognition, and client billing data between NetSuite and Salesforce reports. Monitor ageing reports and outstanding customer balances; follow up promptly to ensure timely and full payment from clients. Maintain up-to-date client demographic and billing information within both Salesforce and NetSuite to ensure accurate invoices and collections. Respond to internal and external billing inquiries promptly via phone, email, and Salesforce case queues, providing clear and accurate information. Process refund requests in accordance with company policies and client usage, ensuring appropriate documentation and approvals are in place. Answer incoming calls throughout the day while managing other billing responsibilities with a high level of focus and organization. Participate in process improvement initiatives to streamline the order-to-cash process and enhance billing accuracy and efficiency. Assist in month-end and quarter-end close processes by preparing billing summaries, deferred revenue reports, and audit support as needed. Work cross-functionally with Sales, Customer Success, and Legal teams to resolve billing discrepancies and improve data integrity across systems.

Qualifications:

3-5 years of relevant billing, accounting, or order-to-cash experience, preferably using NetSuite and Salesforce. Experience with subscription billing systems (SaaS). Netsuite experience with SuiteBilling experience preferred Excellent accounting skills Attention to detail Demonstrated success working independently and collaboratively in a remote team setting. Meticulous attention to detail, excellent communication skills and ability to prioritize tasks. Able to participate in interview assignments involving NetSuite scenarios and written communication assessments.

Vastian is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, national origin, pregnancy status, sex, age, marital status, disability, sexual orientation, gender identity or any other characteristics protected by law.