Job Description

Job Order ID: 4279
Employment Type: Permanent
Web Publication Date: 10/3/2022 12:00:00 AM
Number of Positions: 1
Job Location: Vancouver, BC Canada
Job Requirement:

ABOUT THE ROLE

We call our legal assistants "Practice Managers" to signal the elevated level of ownership they take in supporting the team's success. Our Practice Managers are deeply integrated into our legal files, helping to coordinate the bigger picture and support client care by participating in client meetings, transaction calls, and logistics planning with internal teams. Our Practice Managers have a full seat at the table, and we wouldn't have it (or survive) any other way.

As a Practice Manager at Miller Titerle, you will help your team keep track of all the moving parts by coordinating workflows, tracking outstanding deliverables and documents, and generally helping us stay on top of our service commitments. You'll also get to flex your creativity and problem-solving skills on business activities beyond client service, such as marketing and business development initiatives, firm strategic planning, and continuous improvement projects. This particular role will involve supporting certain lawyers across the firm in our Indigenous Law Group, Business Law Transactions Group, and Litigation Group as well as supporting our PM team with various tasks. While the firm is generally supportive of hybrid remote work, some in-office needs come up from time to time that will require you to attend the office outside of your hybrid schedule.

ABOUT YOU

Training and other support will be provided to get your skills up to speed, but these are generally the traits you will embody naturally:

Confident: You communicate confidently and candidly. You are comfortable asking for what you need, suggesting better ways of doing things, and holding people accountable for following processes and delivering results.

High Performing: You are disciplined and take responsibility for your outcomes. You like to have everything under control, so you're proactive "one step ahead" and take ownership of moving things forward as much as you possibly can. You've got an eye for continuous improvement, and the drive to plan and execute it.

Supportive: You enjoy taking care of others by providing excellent service. You like to empower other people's performance by building systems, documenting processes, and proactively anticipating their needs. Your empathy helps you think critically about the client and colleague experience.

Curious: You're eager to learn and get excited about figuring out new things. You seek out your own learning opportunities and take time to understand the bigger picture of whatever it is that you're working on.

Detail-Oriented: You're a details person, and can proofread like a pro. You have an eye for design and take pride in making things look nice, while also knowing when to prioritize "function over fashion". You thrive on precision and administrative excellence.

Flexible: You're good at dealing with change, and can gracefully "roll with the punches" when things get a bit messy. You handle stress well, assume positive intentions in others, and step up to the plate when your colleagues need a helping hand.

Tech-Obsessed: You get a thrill out of working smarter instead of harder. You like to master your tech tools (while patiently helping others do the same), and are excited about the potential of automation in the workplace. You're always on the hunt for technology that makes your life easier.

EXPERIENCE

Ideally, you are a graduate of a legal administrative assistant program with 2+ years of experience working in a law firm. Formal project management or paralegal training (or an interest in pursuing either) is an asset!

GENERAL DUTIES

While our firm is constantly evolving (and flexibility is key), as of right now the duties of this role generally include:

Team Support

Review and understand desk expectations of teamed lawyers in order to provide quality support during teammates' absence

Liaise with other assistants and paralegals to collect and complete work

Be responsible for various projects from conception to completion

Cover receptionist lunches and vacations from time to time

General Admin

Revising documents based on lawyer markups

Document formatting and assembly, with some scanning/photocopying

Assisting with the client intake process

Tracking and following up on outstanding deliverables and client signatures

Attending to ad hoc client requests

Day-to-day coordination like scheduling, ordering couriers and arranging client gifts

Calendaring and maintaining a bring forward system of deadlines and limitation dates

Filing documents in any court registry including preparing the documents for electronic filing

Scheduling examinations for discovery, trials and hearings

Various admin support on business transactions, real estate transactions, and closing matters

Processing some routine corporate transactions, with paralegal support

Obtaining registry searches, title searches, and other due diligence matters

Assist legal professionals with the creation, maintenance and, if applicable, publication of templates, blog posts, video content and other client service offerings

Assist team members with additional tasks as required from time to time

Team Organization

Proactively thinking about and preparing "next steps" for the team

Holding the team accountable to following procedures

Creating and improving processes to streamline workflows

Helping plan and execute marketing initiatives, like blogs and webinars

Sourcing and implementing tech solutions to better organize tasks and deadlines

Application

If this sounds like the role for you, please apply directly to this posting or email us your Resume/CV to info@arlynrecruiting(dot)com. For more, please see www(dot)arlynrecruiting(dot)com/job-postings/

No phone calls please. Due to the high volume of applications, only shortlisted candidates will be contacted.

About Arlyn Recruiting

After more than 20 years of legal recruitment, coaching, and consultancy, we at Arlyn Recruiting have come to specialize in the complexity that is human resources. Very specifically, in the legal field. We focus on the people, and by encompassing these important facets that make up a successful organization, we've become experts in providing quality, first-rate service for both our clients and candidates.

It's about the journey: Whether it would be matching a candidate to an organization or providing guidance on how to steer your career in the right direction, we are passionate about our people, bringing the "human" back into human resources.