Job Description

Date Posted: 05/31/2023
Req ID: 31577
Faculty/Division: Temerty Faculty of Medicine
Department: Department of Obstetrics & Gynaecology
Campus: St. George (Downtown Toronto)
Position Number: 00054843

Description:

About us:

Home to more than 40 departments and institutes, the University of Toronto\'s Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

Founded in 1843, the Department of Obstetrics and Gynaecology at the University of Toronto is globally recognized for its role as an influential leader in all dimensions of healthcare for women, trans people, and nonbinary people. Our faculty members generate practice-changing research, improve national standards of care, advance public policy, and prepare the next generations of physician-leaders in the field. With this position, you would be joining a dynamic administrative team who directly facilitate and support the advancement of research, education, and knowledge translation in obstetrics and gynaecology, from a local to a global perspective.

As the Residency Program Coordinator, you will work collaboratively under the guidance of the Residency Program Director and the Residency Program Officer to support Canada\'slargest and most prestigious residency program in obstetrics and gynaecology. Serving as the primary point of contact, you will respond to residency program related enquiries for a variety of stakeholders, including approximately 75 residents. You will liaise with university and hospital staff, trainees, faculty, and outside vendors to coordinate program activities, assist with the execution of events and provide a wide array of program support. Your outstanding organizational skills and clear and effective communication skills will contribute to the ongoing success of the residency program.

Your responsibilities will include:

• Providing detailed information to residents on program and/or course requirements
• Scheduling appointments for prospective residents, current residents, and faculty members
• Responding to enquiries within the defined scope of the role and redirecting to other staff members or faculty as appropriate
• Writing routine documents and correspondence
• Supporting committees including the Residency Program Committee with scheduling, meetings, coordinating agendas, materials and action items
• Determining logistical details and activities for various events and programming (including weekly Academic Half Day sessions)
• Updating and maintaining resident records

Essential Qualifications:

• Bachelor\'s Degree or acceptable combination of education and equivalent experience
• Minimum two years\' experience in an administrative role in an academic or health related environment
• Demonstrated experience handling multiple simultaneous projects with competing deadlines
• Experience in providing excellent frontline customer support
• Experience with minute-taking, agendas, managing calendars, and supporting committees
• High proficiency with Microsoft Office suite (Excel, Word, PowerPoint and Outlook)
• Exceptional oral and written communication skills
• Ability to work under pressure and set/balance competing priorities
• Demonstrated ability to work independently, showing initiative and good judgement, while also working cooperatively as an effective team member
• Effective project management skills with excellent prioritization and time management skills

To be successful in this role you will be:

• Communicator
• Efficient
• Possess a positive attitude
• Problem solver
• Resourceful

Closing Date: 06/08/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $60,006 with an annual step progression to a maximum of $76,739. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Sharon Hung

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact .

University of Toronto