Job Description

The Department of Family Medicine is one of the largest and most complex clinical science departments within the Faculty of Medicine and is dedicated to excellence in patient care, teaching, research, and administration within the discipline of Family Medicine in a distributed learning environment (across three provinces). Reporting to the Postgraduate Site Administrator - South West Nova (SWN) Site and the Family Medicine Medical Education Manager, the Site Residency Education Scheduler will administer and coordinate all clinical learning experiences and academic curriculum for the Department of Family Medicine's postgraduate teaching program at the SWN site.
Key Responsibilities

• Serve as the primary administrative contact and resource for scheduling activities, clinical learning experiences, and academic curriculum for Family Medicine postgraduate training program, SWN site as well as any visiting, elective or non-Family Medicine resident clinical learning experiences for/within the SWN site.
• Coordinate all clinical learning experiences and academic curriculum in Family Medicine for Postgraduate Year 1 and 2 residents. Prepare/revise, follow-up and communicate any changes to all related schedules.
• Ensure scheduling meets Department requirements as well as the requirements of the College of Family Physicians of Canada, Dalhousie Postgraduate Medicine guidelines, and the Maritime Resident Doctors contract.
• Facilitate the evaluation processes for assessment of service, faculty and residents. Configure evaluation forms to be sent and received automatically through One45 scheduling and evaluation software.
• Under the direction of the SWN site Curriculum Coordinator, plan, coordinate, setup, support, and facilitate, curriculum sessions for residents at SWN Site's academic days. This includes both in-person and online audiences. Monitor all webinars and troubleshoot to resolve technical issues as required.
• Update and maintain scheduling and evaluation data. Enter and maintain clinical rotation scheduling, ensuring accuracy. Provide updates regarding scheduling or capacity problems or conflicts.

Note
Hours of work will be determined based on operational needs, however, these may vary within the normal working hours of 7:00 am - 6:00 pm depending on workload and meeting requirements. Work hour flexibility will be required and may be accommodated. In addition, scheduled events periodically will require working outside of regular working hours with advance notice. Periodic in-person attendance at meetings within the Maritime provinces may be required. Scheduling and compensation will be in accordance with the collective agreement.
Due to operational requirements, the successful applicant is required to work in-person at the Yarmouth Regional Hospital.
Required Qualifications

• Business/Administrative Professional diploma plus approximately three to five years' relevant work experience (or equivalent combination of training and experience).
• Strong interpersonal and communication (verbal and written) skills.
• Excellent organizational skills and attention to detail including the demonstrated ability to multi-task and use initiative in a team environment.
• Strong computer skills, including webinar and online conferencing systems, e-mail management, and MS Office suite (Word, PowerPoint, Access).
• Advanced expertise in MS Office - Excel.
• Demonstrated ability to learn new software programs.

Assets

• Previous experience with or knowledge of Brightspace, DalMedix, One45, and/or Dalhousie Medical School and hospital IT systems.
• Experience dealing with remote technologies and IT matters.

Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie's core competencies (https://www.dal.ca/dept/leaders.html), in particular:

• Self-Awareness & Professionalism
• Respect & Inclusion
• Adaptability
• Knowledge & Thinking Skills
• Communication

Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit
Posting Detail Information
Number of Vacancies One (1)
Open Date 05/12/2025
Close Date 05/26/2025
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents * Rxc3xa9sumxc3xa9 / Curriculum Vitae (CV)
Optional Documents * Cover Letter