Job Description

Staff - Non Union
Job Category M&P - AAPS
Job Profile AAPS Salaried - Research and Facilitation, Level A
Job Title Research Projects Coordinator
Department Schaeffer Laboratory | Department of Pathology and Laboratory Medicine | Faculty of Medicine
Compensation Range $5,365.42 - $7,709.92 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date September 21, 2025
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date October 14, 2026
The anticipated start date for this position is October 15 , 2025. The term is for one year with the possibility of extension.
In your application please include (1) a cover letter, and (2) a CV or resume.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
Reporting to the co-directors of Pancreas Centre BC, the Project Coordinator facilitates research activities by managing a range of projects, collaborations and grants for the team. The Pancreas Centre BC multidisciplinary team is composed of clinicians and research staff including trainees, and the Project Coordinator is an integral position supporting the team members. This position will be responsible for managing translational projects and tissue databases. The role will also liaise between team members and research groups at different locations/organizations, facilitate the development of collaborations and manage access to the centre resources to support these collaborations. The Project Coordinator works closely with the PIs and the scientific program manager in evolving and enhancing the scientific focus of the team, and ensuring the successful progress in clinical and translational research initiatives led by the centre.
Organizational Status
Reports to the Clinical and Research Directors of the Pancreas Centre BC, including Dr. David Schaeffer, Associate Professor (Partner) with the UBC Department of Pathology and Laboratory Medicine.
Work Performed

• Manages collaborative translational and clinical projects. Liaises with project PIs, scientific, clinical and technical support teams at various sites to identify specific project needs and concerns, and assists with troubleshooting. Works with other team members to ensure projects are on schedule and budget.
• Facilitates research activities in collaborative local and national projects, including the access to the centre's core translational research resources and transfer of materials between research sites.
• Engages with key stakeholders to disseminate data, discuss recommendations on research methodology and facilitate consensus.
• Assumes responsibility for specific projects, including the development and management of clinical and tissue databases (OpenSpecimen).
• Facilitates the development of documentation and obtaining necessary approvals, including development and submission of ethics certificate applications, material and data sharing agreements.
• Implements research strategic goals and objectives of the team by ensuring resources are available to achieve goals.
• Provides and reviews information specific to research protocols to define, clarify and provide assistance to others to achieve established objectives. Oversee the development of standard operating procedures.
• Contributes to the development of complete application packages and submission of research grants, by working in collaboration with the centre's scientific personnel and administrative manager to ensure supporting documents are provided and deadlines are adhered to.
• Develop scientific progress reports in conjunction with scientific program manager and administrative manager as required by the funding bodies. Writes and submits manuscripts in conjunction with Principal Investigator(s).
• Manages pancreatic cancer research forums at VGH and BC Cancer. Prepares progress reports for research collaboration and public relations activities for the Partnership which may include biannual donor update for Foundations.
• Meets regularly with research administration staff at the BC Cancer, VGH and other institutions to work collaboratively with researchers, identify research processes at each organization, and plans partnered research events, in order to avoid duplication of services.

Consequence of Error/Judgement
Accountable for the timely, accurate, and responsible research management with important public health implications for cancer research.
Supervision Received
Oversight will be provided by the PI, however the position requires a strong independent work ethic and a candidate capable of setting their own directions and priorities within a given framework, and working within agreed-upon milestones and timelines.
Supervision Given
May be asked to supervise placement, co-op, and directed studies students in research.
Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or an equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one's own
- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications

• Demonstrated excellence in the ability to organize work and communicate effectively both verbally and in writing.
• Demonstrated ability to accept responsibility and work independently.
• Demonstrated ability to work under pressure and meet deadlines.
• Demonstrated ability to exercise initiative and independent good judgment in the performance of duties.
• Demonstrated excellence in organizational, analytical and decision-making skills.
• Demonstrated ability to collaborate in the preparation and/or presentation of research.

Skills Required