Job Description

Company : IWK Health

Req ID: 167465
Department/Program: Research Operations, Research Services
Location: Halifax

Type of Employment: Temporary Hourly FT long-assignment (100% FTE) for 18 months x 1 position(s)

Start Date: January 2024
Union Status: Non-union, Management/Non Union Bargaining Unit
Compensation: $34.0746 - $42.5932 /hour
Closing Date: January 02, 2024 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other\'s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our , and enjoy access to enhanced and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi\'kma\'ki, the unceded and ancestral territory of the Mi\'kmaq people. Working in Mi\'kma\'ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Having a broad scope of knowledge around the research enterprise within an academic health research institution, the Research Operations Specialist is a member of the RSO team providing specialized, effective and efficient services supporting the identification, development and dissemination of operational processes in the administration of research.

Responsibilities include but are not limited to:

• Ensure the development of strong and sustainable \xe2\x80\x9chow to\xe2\x80\x9d processes within the RSO to ensure operational compliance and oversees regularized updates as needed.
• Conduct reviews of current processes and operational systems to identify opportunities and undertake initiatives with a focus on streamlining processes.
• Incorporate processes to engage and support work with institutional partners such as health authorities, academic institutions, government and industry.
• Participate in continuous improvement activities to enhance the effectiveness of policies, processes and systems in the RSO.
• Write and edit targeted communications to support implementation of processes including Website development.
• Develop an inventory of guidance information packages for RSO clients to operational research within the IWK Health.
• Provide education on navigating the administration and service requirements to conduct research within IWK Health and in alignment with our partner institutions.
• Responsible for the delivery of the Research Review (internal audit) Process.
• Identify, communicate and implement best practices and policies, in keeping with regulatory requirements, which may impact on administrative processes/obligations to be undertaken.
• Assist leadership in external audits or reviews, e.g. Health Canada, National Institutes of Health, accreditation.
• Work closely with Director and Manager, Research Operations, aid in the implementation of a variety of high priority, multi-faceted projects within the RSO and assist with other duties as required.

Hours of Work

Hours of Work: Monday to Friday, 37.5 hours per week. This is a Hybrid (work-from-home) position.

Your Qualifications

• A degree from an accredited post-secondary institution in related discipline required.
• 7 to 10 years\' experience in research administration required.
• Project management and leadership skills required.
• Health centre/university experience required
• Ability to handle competing priorities and meet strict deadlines.
• Communicate in a professional and diplomatic manner.
• Demonstrated self-starter and problem solver
• Show sound judgement, diplomacy and discretion in handling confidential information.
• Ability to work within a multi-disciplinary team environment.
• Act autonomously and with independence to make day-to-day operational decisions operating within the scope of responsibility.
• Ability to communicate effectively and accurately in writing
• Knowledge and ability to interpret complex policies.
• Ability to work with a broad range of internal and external information system tools and electronic processing systems, in addition to MS Office, internet and email.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials. Additionally, as per Nova Scotia\'s COVID-19 Vaccine mandate, any offer of employment will be conditional upon submitting proof of full vaccination status. Medical exceptions or any other kind of requested exception based upon the Health Centre\'s obligations pursuant to the Nova Scotia Human Rights Code will be considered on a case-by-case basis

If you are an employee of IWK Health, please apply through the to ensure you are flagged as an internal applicant.

Nova Scotia Health Authority