Job Description

BCIT's

Applied Research Dean's Office

is currently seeking a

regular, full-time (1.0

FTE

)

Research Grant Advisor.

This position identifies and assesses the grant funding opportunities, advises and guides researchers, faculty and staff on the development and submission of competitive grant proposals, ensuring compliance with institutional and funding agency policies, and enhancing research capacity through planning and support. Collaborates with variety parties to establish a research grant ecosystem ensuring continuous process from initial application to research completion. Serves as a key liaison between internal parties and external funding agencies, fostering a collaborative and well-informed research environment.

Duties & Responsibilities

DUTIES

AND

RESPONSIBILITIES

:

Researches, identifies, and disseminates grant funding research opportunities that align with BCIT's mission, program requirements and research priorities. Contributes to research development initiatives and plans. Evaluates funding and grant eligibility, funder policies and requirements. Matches researchers with funding opportunities and with potential collaborators. Advises researchers, faculty, staff and students on appropriate funding options based on research interests and goals. Provides expertise and one-on-one support to improve success rates for scholarships and grant applications. Collaborates with faculty and researchers to develop, write, and edit competitive grant proposals, ensuring clarity, alignment with funder requirements, and compliance with sponsor and institutional guidelines. Provides detailed advisory for application components, including letters of intent, impact statements, research summaries, budget justifications, and the integration of equity, diversity, and inclusion principles into research grant applications. Conducts internal review processes; ensures research requirements are met and institutional approvals are obtained before submission. Coordinates communications between internal and external research collaborators and host institutions to streamline joint research activities. Confirms the eligibility of co-applicants from other institutions and ensures approval from host institutions to participate. Collaborates with the Legal department to develop, review, and finalize research-related agreements, including inter-institutional and partnership contracts, ensuring alignment with institutional policies, risk management practices, and funding requirements. Participates in draft and final report submissions for grant funding. Assists researchers in responding to reviewer feedback and prepares resubmissions where applicable. Participates in budget development and justification by ensuring proposals comply with relevant financial and administrative policies and guidelines. Provides updates to a centralized calendar and database of application deadlines, submission records, reporting timelines, and institutional grant knowledge. Monitors funded research to ensure alignment with grant terms, obligations and responsibilities, including compliance with the Agreement on the Administration of Agency Grant and Awards by Research Institutions, Tri-agency Framework, Responsible Conduct of Research, Tri-agency Guide on Financial Administration and the relevant program grant literature. Flags potential compliance issues. Initiates and conducts large-scale institutional or multi-partner research grant proposals ensuring ethical, financial, and administrative compliance requirements, including eligibility verification for applicants and co-applicants. Identifies and flags potential conflicts of interest to leadership as needed. Acts as the primary contact for scholarships; guides students and researchers through the eligibility, application, and renewal processes. Serves as the central point of contact for external funding agencies and internal communications related to research grant funding. Builds and maintains relationships with internal parties (e.g., Finance, Purchasing, Communications, RDI etc.) to support grant readiness. Designs and delivers training sessions, workshops, and guidance documents on funding strategies and opportunities, grant writing, and submission processes. Develops templates, resources, and tools to support proposal development and increase institutional research capacity. Maintains current knowledge of major funding streams (e.g., SSHRC, NSERC, CIHR, CRC, BCKDF, CFI, Mitacs), including eligibility criteria and application requirements. Analyzes trends in the funding landscape to inform institutional research opportunities and recommends research grant application process improvements. Establishes and supports research-related and award adjudication committees as needed. Participates in regional advisory groups and professional organizations (e.g., Canadian Association of Research Administrators (CARA) and the International Network of Research Management Societies (INORMS)) to inform and share best practices.

Qualifications

QUALIFICATIONS

:

Education:

A master's degree in a relevant field such as Public Administration, Business, Communications, Social Sciences, or a research-related discipline.

Experience:

Minimum 5 years of experience in research administration, grant development, or a related field in a post-secondary, nonprofit, or research environment.

Other Skills/Attributes:

Demonstrated experience in writing, editing, and coordinating grant proposals. Experience working with funding agencies (e.g., Tri-Agency, NSERC, SSHRC, CIHR, Mitacs, etc.) and understanding of policies and processes. Proven track record of successful grant proposals to government agencies, foundations, and/or other funding bodies. Experience translating and synthesizing complex research concepts and academic content into clear, compelling written language for diverse audiences to support award achievement and to communicate guidelines and policies clearly. Strong understanding of the research funding landscape (national and international), including funding mechanisms and compliance frameworks. Experience in supporting proposal development, especially for complex or collaborative research projects. Knowledge of institutional research policies, ethics requirements, and post-award procedures. Experience working with faculty or researchers in a university/college/polytechnic environment. Familiarity with budgeting and financial management for grant applications and submissions. Experience with research administration software or grant management systems (e.g., ROMEO, InfoEd, or equivalent). Exceptional written communication and storytelling skills with high attention to detail. Strong project management and organizational skills to manage multiple priorities and deadlines in a fast-paced environment. High level of professionalism and discretion when handling confidential or sensitive information. Strong interpersonal skills with the ability to build collaborative relationships across departments. Commitment to equity, diversity, and inclusion in research practices.

Additional Information

Benefits - Why you'd love working with us

Competitive pay Minimum of twenty-five days of vacation (or more, depending on your

position

) Competitive employer-paid extended health and dental plan - take a look at our

benefit plans

! Defined benefit

pension

plan with employer contributions Flexible hybrid work arrangements available

Professional Development

funds and resources Access to most BCIT Flexible Learning

courses

free of charge

Wellness

and Employee Assistance programs Complimentary membership with free access to the Fitness Centre, Gymnasium, and

more*
Eligibility requirements apply, benefits may vary depending on the employee group the position belongs to and whether the position offered is temporary or part-time. For more information on our generous benefits,

click here

!





BCIT is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring for systemically oppressed groups who have been excluded from full participation at BCIT and the larger community. This includes Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2S/LGBTQIA+. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.



Persons with disabilities who require accommodation for any part of the application or hiring process should

contact us using our contact form

. Please note that all applications must be submitted via the careers page portal.

Applications submitted through the contact form will not be accepted

. For additional information, please visit our

frequently asked questions (FAQs)

page and see

how we hire

.




The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwm??kw?y??m (Musqueam), S?wx?wu7mesh (Squamish), and s?l?ilw?ta?? (Tsleil-Waututh).

Salary Range

$48,467 to $81,209 per annum

Additional Salary Information

Salary prorated based on percentage and term of appointment. Salary based on education, experience and placement criteria as outlined in the Collective Agreement.


Position Details

Posting Category

Applied Research

Department 2

Applied Research Liaison Office

Campus Location

CARI Building

Bargaining Unit

BCIT Faculty and Staff Association (FSA)

Job Status

Regular

Full-Time/Part-Time

Full-Time

Number of Vacancies

1

Anticipated Start Date

12/01/2025

Anticipated End Date

Competition Information

Competition Number

25FSA680

Competition Open Date

11/12/2025

Competition Close Date

11/22/2025

Open Until Filled?

No