Job Description

Job Category: Research & Research Support
:
This position is a part of the Non-Academic Staff Association (NASA).
This position has a term length of 1 year plus a day, with the possibility of extension, and offers a .
Location - This role is hybrid with a mix of remote and in-person work at North Campus, Edmonton.
Position Summary
We are seeking a highly organized and skilled Research Communications & Administrative Assistant to join a dynamic team in the Department of Civil and Environmental Engineering. Working closely with the team's Research Communications Coordinator, this role will provide comprehensive writing, editing and administrative assistance to support the research operations of Transportation Engineering faculty. This includes drafting project communication materials, editing scholarly material and completing administrative processes.
This role works closely with a multidisciplinary team of researchers, staff and students with the ultimate goal of advancing high-quality research and making transportation more effective for all. If you desire to make a true impact on our community, we want to hear from you.
Responsibilities:
Editing/Writing (50%):

• Provide technical editing, formatting, and proofreading for academic journal articles to be submitted for publication (and related correspondence with journal editors) and conference papers for presentation
• Provide editing and proofreading for theses of students supervised by Transportation faculty members
• Edit, proofread, or assist with writing grant funding proposals
• Edit, proofread, or assist with writing project reports (technical, progress, etc.) for submission to collaborators or funding agencies
• Draft letters for faculty and students
• Draft award nomination materials for faculty members
• Draft and edit correspondence as required by faculty members

Administration (50%):

• Provide general administrative support, including but not limited to:

• Schedule meetings, prepare agendas/minutes and supporting materials, set up teleconference links or room bookings.
• Complete hiring processes for new graduate students and staff (drafting job postings, scheduling interviews, completing hiring paperwork, setting up office space, Onecard/key access, etc.)
• Assist with financial administration (ordering equipment and supplies through SupplyNet, completing expense reports)
• Create and maintain spreadsheets and/or databases using Excel / Google Sheets (student lists, journal submissions, etc.)
• Assists the Research Communications Coordinator with other administrative tasks as needed

Qualifications:
Minimum Qualifications

• Bachelor's degree in a relevant field
• Excellent writing and editing skills with a keen attention to detail
• Ability to work collaboratively in a diverse, multidisciplinary team environment
• Ability to multi-task and manage time without losing attention to detail.
• Excellent computer skills with demonstrated proficiency in the following programs: Google Suite (Gmail, Docs, Sheets, Drive); MS Office Suite (Word, PowerPoint, and Excel).

Preferred Qualifications

• Degree or experience in Transportation Engineering or a related technical field
• Experience with HCM/PeopleSoft

Application Instructions
Click "Apply Now" to submit your cover letter and Curriculum vitae/resume.
About Us:
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Metis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms-physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Metis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L'Universite de l'Alberta s'engage a creer une communaute universitaire ou chaque personne se sent valorisee, ou les obstacles a la reussite sont elimines et ou des connexions enrichissantes peuvent se developper. Nous accueillons les demandes de toutes les personnes qualifiees. Nous encourageons les femmes; Premieres nations, Metis et Inuits; membres des groupes minoritaires visibles; personnes handicapees; personnes de toute orientation sexuelle ou identite et expression de genre; et toutes les personnes qui peuvent contribuer a la diversification des idees et a l'universite a postuler.
About the Team: The is one of North America's top engineering schools, known for innovation, collaboration, and impact. It fosters an exceptional student experience through a holistic approach that combines technical excellence with emotional intelligence. With strong community engagement, interdisciplinary research, and a commitment to societal well-being, the faculty prepares students to lead in a rapidly evolving, global engineering landscape.

Skills Required