Job Description

Company : IWK Health

Req ID: 155844
Department/Program: Research Administration, Research Services
Location: Halifax
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)

Start Date: July 2023
Union Status: Non-union, Management/Non Union Bargaining Unit
Compensation: $22.9756 - $28.7195 /hour
Closing Date: July 16, 2023 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other\'s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our , and enjoy access to enhanced and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi\'kma\'ki, the unceded and ancestral territory of the Mi\'kmaq people. Working in Mi\'kma\'ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Reporting to the Lead, Resource Services, Research & Innovation Advancement (RIA), the Research Business Support works with minimal supervision and provides support for research accounting processes associated with facility oversight and development projects. The Business Support will also assist with human resources documentation and inquiries. Primary responsibilities will include but are not limited to:

• Provides quality support services for researchers by responding to facility and HR inquiries.
• Communicates messages and information accurately and appropriately.
• Provides support as required to the RSO shared emails.
• Assists the Lead in the administration of research facility and infrastructure accounts.
• Maintains tracking and documentation to support annual financial reporting as required.
• Assists with tracking and documenting Accounts Payable, Purchase Order Requests and associated paperwork, to support review, approval and submission processes related to research facility projects
• Tracks and documents paperwork to support review, approval and submission processes to HR.
• Liaises with research staff, Human Resources and Payroll & Benefits for HR and payroll related issues related to approximately 200 IWK research personnel.
• Process payroll and special payments designated from research accounts.
• Working within RSO data bases (Grants & Awards Management, Financial Administration and Personnel / Security) ensures accurate and timely information is entered and distributed
• Assist with quality assurance reports, scan and upload documents.
• Other assigned duties as required.

Hours of Work

Monday - Friday; 37.5 hours/week

Your Qualifications

• Completion of accounting / business administration certificate.
• Minimum of 3-year experience.
• A combination of education, training and progressively responsible experience may be considered.
• Exceptional capabilities in working with MS Office required
• Strong proficiency in Adobe Acrobat required
• Ability to work independently with minimum direction and/or supervision is essential.
• Able to maintain a remote work environment and transition to onsite activities as required.
• Previous experience in similar role an asset.
• Demonstrated accurate keyboarding and data entry skills required.
• Proven interpersonal and communication skills required.
• Strong organization and time management skills
• Knowledge of SAP and other databases an asset.
• Judgment, diplomacy, and discretion in handling confidential information
• Must have the ability to function effectively in a stressful environment where multiple deadlines and concurrent activities are the norm.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials. Additionally, as per Nova Scotia\'s COVID-19 Vaccine mandate, any offer of employment will be conditional upon submitting proof of full vaccination status. Medical exceptions or any other kind of requested exception based upon the Health Centre\'s obligations pursuant to the Nova Scotia Human Rights Code will be considered on a case-by-case basis

If you are an employee of IWK Health, please apply through the to ensure you are flagged as an internal applicant.

Nova Scotia Health Authority