Job Description

Req ID: 204145
Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII
Department: RSH Psychiatry 891784
Type of Employment: Casual Hourly FT long-assignment (100%) x 1
Management/Non Union Position
Posting Closing Date: 5-Jun-25
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We're on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.
About the Opportunity
The Research Assistant contributes to the support, development and management of projects in the Geriatric Psychiatry section in the Department of Psychiatry by assisting with scoping, literature reviews, study design, grant writing, administration, providing general administrative support, including ethics submission and entering, maintaining and analyzing study data (potential duties are listed below). This individual reports to the section research director about progress in current projects. It is estimated that interviews for this position will be scheduled in mid June, 2025.
Study/Clinical Trial Administration

• Completes Case Report Forms in conjunction with the PI and/or Manager and/or Coordinator
• Processes & submits forms to Research Ethics Board (REB)
• Contacts study subjects to book diagnostic/clinical tests, assessments and appointments
• Administers, scores & records results for study tests (e.g. questionnaires)
• Assists with subject screening by contacting clinical care teams
• Conducts informed consent discussions with patients who have agreed to be contacted for research purposes

Administrative Support

• Acts as a point of contact by providing information or direction when answering, screening & referring telephone calls, emails, faxes and/or in-person inquiries
• Replies to routine correspondence & composes and edits letters, documents & general memoranda
• Orders, maintains & monitors offices supplies
• Attends team meetings
• Faxes, photocopies, books rooms, catering & meetings & other related clerical functions
• Coordinates incoming & outgoing mail and arranges for courier services
• Supports the section research director by taking minutes at team lead meetings and helping to arrange these meetings

Data management

• Collects data related to study
• Maintains filing systems for subject & study documentation
• Files study documents, test results, etc
• Develops & maintains methods of tracking information through databases and spreadsheets
• Enters, summarizes & analyses data using database and/or spreadsheets
• Archives documentation related to study once it has closed & develops & maintains a method of retrieval from storage
• Coordinates booking of return study visits, arranges data transfer and secure storage of data
• Follows up with clinical care teams regarding patients enrolled in research studies

About You
We would love to hear from you if you have the following:

• Currently enrolled in (or completed) post-secondary education in a Health Science and/or Science related field required
• Completed post-secondary education in a Health Science and/or Science related field preferred
• Two years' research related experience preferred
• TCPS2: CORE Certification considered an asset
• Proficiency in MS Office (Word, Access, Excel, PowerPoint), email and internet
• Proficiency with current Nova Scotia Health systems (STAR, PHS and/or LIS) an asset
• Effective communication, problem solving and decision making skills
• Ability to draft, format and edit office correspondence
• Well developed organizational, time management and daily planning skills
• Ability to work well independently as well as within a multi-disciplinary team environment
• Previous experience in a health care/research setting is an asset
• Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
Hours
Long Assignment, Full-Time / 75 Hours Bi-Weekly
July 2025 to March 2026, approximately 8 months (dates subject to change)
Compensation and Benefits
$22.78 - $28.48 Hourly
Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.