Job Description

Description

The

SSE-Research Office

within the

Schulich School of Engineering

is currently seeking a Full-time Limited Term

Research Administrative & Events Coordinator

for approximately 9 months.


The Research Events and Administrative Coordinator is responsible for providing senior-level administrative and event support to the Schulich Momentum Directors, whom oversee the six priority research areas outlined in the Schulich School of Engineering (SSE) strategic plan.


Reporting to the Manager, Research and Inclusion, the position is based at the University of Calgary's main campus. It is a full-time, limited-term role, and is part of the AUPE bargaining unit. Work hours are Monday to Friday, 8:30 am to 4:30 pm, for 35 hours/week. Some evening and weekend hours may be required during peak periods. In alignment with the operational needs of the Dean's Office, this position is an in-person, on campus role with no remote workdays. This is a project position expected to end September 30, 2026.

Summary of Key Responsibilities

(job functions include but are not limited to):


Administrative Support

Liaise with Schulich Momentum Directors and the Momentum Research Coordinators (or equivalent). Maintain documentation and processes for tracking faculty involved in each Area of Strength. Manage multiple inboxes, calendars, and room bookings for the Schulich Momentum Directors, handling inquiries efficiently. Provide administrative support for strategic projects and meetings, including scheduling, reporting, evaluation, preparing materials, and note-taking. Assist with budget monitoring, reconciliation of expenses, and financial tracking , ensuring accuracy and adherence to policies. Develop evaluation and tracking procedures to gather long-term, results-based data for assessing program and event effectiveness. Maintain comprehensive files for all Schulich Momentum Areas of Strength. Proactively identify and suggest improvements to streamline processes and enhance efficiency.

Events Coordination

Coordinate full-cycle event planning, execution, and evaluation, including creating event briefs, scheduling, assisting with communications, procuring supplies, coordinating logistics and catering, and arranging audio-visual needs. Maintain the Schulich Momentum Events calendar. Build and maintain productive relationships with internal campus units and external community partners. Evaluate event success and implement improvements for continuous advancement. Operate with high energy, flexibility, and creativity in a dynamic environment with shifting priorities and tight deadlines. Other duties as assigned

Qualifications / Requirements:

Post-secondary Degree or Diploma with a minimum of 2 years of directly related administrative experience, or an equivalent combination of education and experience. Strong organizational, problem-solving, data-management and time-management skills. Excellent verbal and written communication skills. High degree of flexibility, with the ability to anticipate and adapt effectively to changing priorities. Demonstrated professionalism, tact, maturity, and judgment, with strong attention to detail and the ability to produce work with a high degree of accuracy. Collaborative team player capable of building positive relationships with faculty, staff, and stakeholders across campus and externally. Proficient in Microsoft Office Suite (including Power BI), PeopleSoft, email applications, and web-based systems, with the ability to quickly learn new systems as needed. Previous event planning experience is an asset. Physical stamina, including the ability to assist with event setup.

Application Deadline:

October 22, 2025

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.


This position is part of the AUPE bargaining unit, and falls under the

Operational/Administrative Job Family, Phase 3.


For a listing of all management and staff opportunities at the University of Calgary, view our

Management and Staff Careers website

.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.


The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments (

equity@ucalgary.ca

) and requests for accommodations can be sent to Human Resources (

hrhire@ucalgary.ca

).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.