Job Description

Close Date
Oct. 24 2025
Location
Queen Alexandra Centre for Children's Health - Victoria, BC V8N 1V7 CA (Primary)
Royal Jubilee Hospital - Victoria, BC V8R 1J8 CA
Work Area (FBA Only)
Multi-Site
Yes
Travel Requirement
No travel required
Shift Start Time/End Time
0800-1600
Days Off
Weekend/Stats
Vacancy Type
Regular PT
Salary Range (Hourly Rate)
$31.92 - $45.88
Paid FTE
0.84
Worked BI-WEEKLY HOURS
60
Planned Start Date
Oct. 31 2025
Approximate End Date (For Temporary Assignments ONLY)
Pending Return of Incumbent
No
CRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check)
Yes

In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
Reporting to the Manager, Research Compliance and Ethics, the Research Administrative Coordinator is responsible for providing support services for the approval of research to be conducted at Island Health. The key aspects of the role include administering the operational review process, coordinating with the research ethics team members on the ethics review process, working with researchers for the efficient approval of their research projects, and facilitating effective communication related to these processes. The position is also responsible for the invoicing, purchasing, tracking and financial reconciliation for the operation of the Research Ethics and Compliance office.
QUALIFICATIONS:
Education, Training And Experience
A level of education, training and experience equivalent to a Certification from a business college (one or two year program) and three to five years of experience working in an administrative support capacity within a research ethics office and functional understanding of the operation of a research ethics board. Broad knowledge base of research and research ethics standards; or equivalent level of experience and training.
Skills And Abilities

• Working knowledge of appropriate legislation such as the Freedom of Information and Protection of Privacy Act (FOIPPA)
• Understanding of work flow in a large complex organization is an asset
• Functional knowledge of Microsoft Office including SharePoint
• Functional knowledge of ROMEO/Research Portal and RISe for research ethics and operational approvals
• Precise attention to detail
• Experience in financial bookkeeping practices within a Health Authority
• Knowledge of desktop publishing software is an asset
• Excellent written and verbal communication skills including the ability to communicate effectively with people in all levels of health care, government and research
• Demonstrated leadership skills
• Ability to work independently and as part of a team
• Ability to organize workload and priorities to ensure deadlines are met
• Knowledge of data bases and web based application processes
• Physical ability to perform the duties of the role.

Link to Full
Additional information for applicants
The 0.84 FTE is under review to be worked over 4 days/week or 5 days/week - to be determined. This position has the potential to work from home provided the successful candidate is located in the South Island.

Skills Required