Job Description

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Faculty of Science

Leave replacement - 1 year

Position Summary:

Under the direction of the Financial Officer, the Faculty of Science\xe2\x80\x99s financial administration is organized into Financial Services Teams (FSTs) comprised of Research Accounts Administrators and clerical staff working together to provide financial advice and support to researchers/ Primary Investigators (PIs) and to fund financial managers (FFMs). Under the leadership and direction of the Supervisor, the FSTs provide direct support and guidance to researchers relating to financial administration of research grants and contracts; functions as researchers\' primary contact for all post-award concerns; liaises with Financial Services and other units within the University; plans and organizes financial activities to support the daily operations of the PIs, ensuring that financial administration is carried out in accordance with the appropriate regulations and guidelines.

Primary Responsibilities:

Administer funds in adherence to internal and external accounting policies and procedures and contract obligations.

Assist or establish financial priorities by monitoring all financial transactions and resources.

Summarize financial transactions in accordance with University policies and procedures.

Initiate and process a number of accounting activities such as opening accounts, journal entries, advances, requisitions, expense reports, petty cash, supplier invoices and procurement card purchases and check deposits.

Monitor funds by reconciling expenses and deposits against the general ledger and resolve discrepancies.

Verify documents for completeness and compliance with government and private agencies\' rules and regulations.

Prepare financial statements and invoices or billings to agencies, donors and other contributors. Reconcile common advance funds and ongoing receivables. Ensure compliance with external reporting guidelines and restrictions.

Approve financial transactions for fund availability, restrictions and proper coding within established limits.

Additional Duties:

Understands and applies University and Granting Agency Policies /Procedures.

Liaises with Financial Services (Research and Restricted Funds \xe2\x80\x93 RRF) and the Research Grants Office regarding new funds and renewals

Assists researchers with relevant aspects of pre-award (generally items related to financial forecasts when finalizing grant applications).

Monitors & reviews transactions charged to researchers\xe2\x80\x99 grant(s) / fund(s) for reasonableness and compliance to ensure integrity of financial information.

Assesses the overall financial administrative activities of the FFM/PIs and promotes best practices as appropriate.

Assists with the review of the annual agency financial statements (example FORM 300).

Acts as a facilitator/ liaison for the FFM/PI when dealing with central Financial Services.

Trains the support staff in the local Financial Service Team (the clerical support staff).

Troubleshoots and resolves transactional problems to minimize overall processing turnaround time.

Provides continuous hands-on training to all academics and support staff on the use of McGill\xe2\x80\x99s financial systems.

Monitors other finance related documents as directed by supervisors.

Reviews and approves Expense Reimbursement claims to ensure compliance with applicable policies and agency guidelines & procedures.

Performs accounting adjustments (journal transfers for cost sharing / recovery, etc\xe2\x80\xa6)

Ensures that the account codes are understood and correctly applied.

Supports the Faculty Financial Office in the roll-out of projects (initiated by central Financial Service and the Faculty) to assist in obtaining the optimal use of systems.

Other Qualifying Skills and/or Abilities:

Previous experience in accounting, budget procedures and financial research administration. Demonstrated financial analytical skills. Flexible with a proven ability to quickly adapt to changing environments and to support the needs of various departments across the Faculty. Demonstrated ability to troubleshoot, solve problems, take initiative, prioritize and work well under pressure and to meet deadlines. Must be client service oriented. Proven ability to communicate well with staff at all levels, especially Principal Investigators and relevant McGill units, often involving investigation and problem-solving. Ability to administer multiple activities and projects; and work in PC environment using advanced spreadsheet skills, databases, email, as well as experience with Minerva, Banner (FIS), Workday and Crystal Reports. Proven ability to work autonomously and as part of a team. Demonstrated knowledge of University administrative policies and procedures. Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.

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Minimum Education and Experience: DEC III Related Experience /

Hourly Salary: (MUNACA Level G) $31.19 - $38.65

Hours per Week: 33.75 (Full time)

Supervisor: Finance Officer

Position End Date (If applicable): 2024-09-24

Deadline to Apply: 2024-02-22

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

McGill University