Job Description

Registry Systems Coordinator

Location:

11738 Kingsway NW, Edmonton, AB

Closing Date:

Until Suitable Candidate Found

Position Status:

Full Time (40 hrs per week), Permanent







The Otipemisiwak Metis Government is recruiting for a Registry Systems Coordinator to support the Registry team. Reporting to the Registry Operations Manager, this position will be responsible for supporting the development, implementation, and maintenance of registry databases. The successful candidate will collaborate with departments and affiliates, assist with troubleshooting and testing newly implemented programs, and ensure the overall usability and integrity of the Registry database. This role will also ensure the accuracy of citizenship information within citizenship files and support the delivery of various programs. The ideal candidate is detail-oriented, accountable, and organized with the ability to thrive in a fast-paced, collaborative environment.

Key Responsibilities

Maintain, update, and verify contact, address, and citizenship information within the database, ensuring accuracy and compliance with organizational standards. Confirm active citizenship eligibility for Otipemisiwak Metis Government programs and services. Collaborate with departments and affiliates regarding opportunities for database utilization for new and existing programming (e.g., Sports & Recreation, Harvester Relief, Metis Cup, Metis Games). Accept and validate citizenship data prior to inclusion in citizenship files. Identify opportunities to improve database-connected programming and internal registry processes. Assist with the creation of new programs within Registry databases. Troubleshoot database issues and coordinate with internal or external support teams as required. Maintain a high level of confidentiality in all interactions and ensure strong integrity of the database. Participate in staff meetings and special projects within the Registry department and attend other internal and external meetings as required. Present a positive and professional image of the organization when interacting with employees, clients/customers, visitors, and other external stakeholders. Travel throughout the province of Alberta to assist with Registry Sessions and other events. Other duties as required or assigned.

Skills & Competencies

Strong computer skills with the ability to adapt to new technology and software. Proficient in Microsoft Office programs (including Word, Excel, and PowerPoint). Ability to produce professional documents, reports, and presentations. Ability to effectively maintain filing systems, databases and tracking processes. Superior written and verbal communication skills, including professional email etiquette. Strong planning and organizational skills, with an ability to organize and prioritize daily tasks and long-term objectives. Exceptional attention to detail, with a commitment to producing accurate and error-free work. Excellent interpersonal skills, with the ability to build strong relationships. Ability to work independently as well as part of a team. Flexible and adaptable, with an ability to switch between multiple priorities within a diverse and fast-paced environment. Strong sense of ethics and the ability to maintain a high level of confidentiality in all interactions. Political and cultural sensitivity. Knowledge of Metis history, culture, and issues affecting Metis people. An in-depth understanding of the Otipemisiwak Metis Government and Metis culture is an asset.

Qualifications

Post-secondary education in Business Administration, Information Management, or a related field. Equivalent experience will be considered. Minimum two (2) years of experience in a similar role, preferably within a government, non-profit, or Indigenous organization. Previous experience maintaining or working within databases.

Other Requirements

Position is based in Edmonton, AB; in-office presence is required. Ability to work a regular schedule of Monday - Friday, 8:30 AM - 4:30 PM as well as occasional evenings and weekends, with notice. Ability to travel throughout Alberta. Reliable transportation and a valid Class 5 driver's license.

What We Offer

An opportunity to work for Otipemisiwak Metis Government under its newly ratified Constitution and be an instrumental part of the largest Indigenous Government in Canada as it rapidly grows and develops. An opportunity to learn about Metis culture, history, and art. Meaningful work in a fun and supportive work environment. Training and professional development opportunities. A comprehensive benefit package and employer contributions to Pension Plan. Generous time off policies.




Metis applicants are encouraged to apply!

Apply online at

http://albertametis.com/careers/

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The Otipemisiwak Metis Government thanks all applicants for their interest. Only applicants selected for an interview will be contacted. Please note that candidates who have been selected to move forward to the next stage of the recruitment process will receive an email to complete a short online one-way video interview. Should you have any concerns with completing the video interview, please reach out to Human Resources by responding to the email invitation. No phone calls please.

Please note that the Otipemisiwak Metis Government offices will be closed beginning December 22nd and will re-open January 5, 2026. While we will continue to accept applications during this period, please be aware that we will be contacting candidates upon our return in January.