Job Description

Company description

The purpose of the Nova Scotia Regulator of Audiology and Speech-Language Pathology (NSRASLP) is to regulate the professions of audiology and speech-language pathology in Nova Scotia.

The regulator helps ensure the safety and effectiveness of audiology and speech-language pathology services by setting appropriate standards of conduct and competence. It provides the public with an affordable and accessible avenue to report concerns and complaints about the care they have received, and a reasonable expectation that such issues will be effectively addressed. In addition, it serves to advance and promote the practice of the professions as it relates to serving and protecting the public interest.

NSRASLP values diversity, equity, and inclusion (EDI) and actively seeks to create workplace where everyone feels respected, heard, and empowered. We encourage applicants from diverse backgrounds and experiences to apply, as we believe that an inclusive environment drives innovation and excellence.

OPPORTUNITY

NSRASLP is currently recruiting a full time Registration Assistant who will report to the Registrar/Executive Director. NSRASLP s a health professional regulator that regulates the professions of audiologists and speech-language pathologists to ensure the public receives safe, effective, and ethical services. This position provides support for the registration and licensing process in compliance with the regulator's remote work policy.

A successful Registration Assistant provides structure, attention to detail, quality focus, high energy and flexibility to a deadline driven organization. In this role, you will work with registrants and Board members with professional courtesy and acumen, and deliver flawless work output.

DUTIES

Manage and maintain registrant database and website, including updating information, extracting statistical reports, regular contact with database platform hosting support to design and implement field and process changes as required. Maintain detailed calendars. Effectively communicate with senior-level internal and external contacts and must be able to maintain confidentiality. Screen incoming calls and determine the level of priority, while exercising appropriate discretion, following confidentiality policies and protecting privacy. Manage the coordination and logistics of internal and external meetings including catering and audio-visual needs. Provide information to registrants including by email and newsletters. Manage the Board Agenda and minutes of the meetings. Draft correspondence for the Registrar/Executive Director's final approval. Process invoices for payment into the system and maintain invoice filing system. Assist in editing spreadsheets and presentations, including preparation of materials for board meetings. Other duties as assigned by the leadership team.

QUALIFICATIONS

Must be skilled using technology to manage information and solve problems, with outstanding digital literacy with Microsoft Office 365 (Word, Excel, Outlook, Teams, OneDrive and PowerPoint), Twitter, Facebook, LinkedIn and other social platforms. Experience with using a database required; previous experience with "In1touch" database management would be an asset. Must be comfortable learning new technology, and assisting others with adopting and leveraging the technology including but not limited to membership database, website updates and social media platforms. Post-Secondary Degree in a related field. Three (3) years of proven administrative experience. Strong organizational abilities, including planning, agenda development, onboarding and program development. Basic financial bookkeeping skills, including budget preparation and annual reports. Strong written and oral communication skills. Self-motivated and able to complete work with minimal direction. Strong work ethic with a high degree of energy. High level of integrity and ability to maintain confidentiality. Knowledge of health profession regulation.

HOURS OF WORK

Thirty-five (35) hours per week. Some after hours requirements to attend meetings and events.

LOCATION

The Registration Assistant is responsible to have their own homebased office and furniture with an adequate internet connection of 100MBps min for working remotely and to comply with the employer's remote work policy. A computer and necessary office equipment will be supplied by the employer and will remain the property of the employer.

SECURITY REQUIREMENTS

Acceptable current Criminal Record Check (CRC) prior to offer of employment.

SALARY

$25.00 per hour

CLOSING DATE

Apply online by October 14, 2025.

NSRASLP is committed to fostering a collegial culture grounded in diversity and inclusiveness. We encourage applications from Indigenous people, persons with disability, racially visible persons, women, persons of minority sexual orientations and gender identities, and all candidates who would contribute to the diversity of our community. For more information, please visit our website at https://nscaslp.ca

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Job Type: Full-time

Pay: $25.00 per hour

Expected hours: 35 per week

Benefits:

Dental care Extended health care Flexible schedule RRSP match Work from home
Work Location: Remote