Registrar/administrative Assistant

Woodstock, ON, CA, Canada

Job Description

Job Title: Registrar/Administrative Assistant


Organization: Woodstock Minor Hockey Association


Location: Remote (with occasional in-person meetings in Woodstock, ON)


Type: Part-Time (Approximately 30 hours/month)


Compensation: $1,000/month (paid monthly)


Term: August - May (seasonal position)



Position Overview:



The Woodstock Minor Hockey Association (WMHA) is seeking a highly organized and detail-oriented

Registrar/Administrative Assistant

to support our operations. This is a

part-time, remote position

ideal for someone with strong administrative skills and a passion for youth sports.

Key Responsibilities:



Complete and manage all player registrations using the Hockey Canada Registry (HCR) Organize and submit team rosters (including players and bench staff) for approval through Spordle/HCR Ensure all required information and approvals are received in a timely manner Adhere to all deadlines and policies set by Hockey Canada, Alliance Hockey, and WMHA Attend 1-2 meetings per month (virtual and occasionally in-person at the Reeves Community Complex) Communicate regularly with team managers, coaching staff, parents, and the WMHA General Manager Collaborate with Alliance Hockey, the Ontario Hockey Federation, and Hockey Canada during training and information sessions Other administrative tasks, as assigned

Qualifications:



Exceptional attention to detail and strong communication skills are essential Previous administrative experience or background in Sports Management is preferred Experience with Spordle or similar sports registration systems is a strong asset Ability to work independently, manage varying workloads, and meet deadlines Comfortable with remote work, Outlook and Microsoft Office

Additional Information:



This role averages

30 hours per month

, with the busiest periods typically being September/October and April/May. Flexibility is key, as weekly hours may fluctuate throughout the month

Anticipated start date is August 25, 2025

Full training will be provided and will be a mixture of in-person at the Minor Hockey Office (Reeves Community Complex), and virtual meetings Personal work laptop will be provided

How to Apply:



Please submit your

resume and a brief cover letter

outlining your relevant experience and interest in the position to wmha.gm@outlook.com.

Applications will be accepted until August 1, 2025 and successful applicants will be interviewed the week of August 11, 2025.

Job Types: Part-time, Fixed term contract, Seasonal
Contract length: 10 months

Pay: $33.00 per hour

Expected hours: 7.5 per week

Benefits:

Flexible schedule Work from home
Work Location: Hybrid remote in Woodstock, ON N4V 1A3

Application deadline: 2025-08-01
Expected start date: 2025-08-25

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Job Detail

  • Job Id
    JD2530828
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Woodstock, ON, CA, Canada
  • Education
    Not mentioned