Job Description

Referrals Coordinator

The Tsartlip First Nation is pleased to invite applicants to apply to the permanent, full-time

Referrals Coordinator

position.

The

Referrals Coordinator

ensures that project referrals, meetings, and financial tracking processes are well organized, accurately documented, and efficiently managed.

The role requires a highly detail-oriented and organized individual who can track multiple projects, manage information systems (including Trailmark), support departmental communications, and provide logistical support for meetings and financial reporting. The

Referrals Coordinator

reports to the

Referrals Manager

.

Applicants are invited to email their resume and cover letter to Anuradha Walisundera, at careers@tsartlip.com by 4:00PM on Friday, November 28, 2025.

Preference may be given to persons of Aboriginal ancestry and/or having knowledge of the WSANE? culture and traditions.

In alignment with Section 16(1) of the Canadian Human Rights Act and Section 42 of the BC Human Rights Code, it is the policy of nation to give preference in hiring to Indigenous peoples. Applicants who wish to be considered for preferential hiring are encouraged to self-identify in their application.

The salary for this position is $54,600 per annum.

Key Responsibilities

Support the intake, organization, and tracking of incoming referrals and consultation requests;

Enter and maintain accurate project information in Trailmark and other databases;

Monitor project timelines, deliverables, and due dates, flagging priorities to the Manager;

Assist in preparing responses, letters, and summaries for referral files, as directed;

Maintain digital filing systems for all referral documents and correspondence;

Manage departmental calendars, schedule meetings, and coordinate logistics (room bookings, catering, travel);

Attend meetings, take detailed notes, and prepare concise meeting minutes and follow-up action lists;

Draft correspondence, memos, and briefing notes for internal and external audiences;

Support preparation of reports, presentations, and community updates;

Maintain confidentiality and professionalism when handling sensitive materials;

Track and record invoices and expense claims related to referrals and departmental activities;

Prepare monthly financial summaries and updates for the Referrals Manager;

Support coordination with the Finance Department to ensure timely coding, submission, and reconciliation of invoices;

Maintain up-to-date logs for funding agreements, billing, and claim submissions.

Education and Experience

Diploma in Office Administration, Business, Environmental Studies, Indigenous Governance, or a related field;

Minimum 3 years of administrative or project coordination experience, preferably in a First Nation, government, or non-profit environment;

Experience with data management systems, project tracking software, or digital filing systems (Trailmark, SharePoint, Excel, etc.);

Experience supporting financial tracking or departmental reporting is an asset;

Valid Class 5 driver's licence and reliable vehicle plus a clean driver's abstract and appropriate insurance;

Clean criminal record check required.

Thank you for your interest in this position, only those short listed will be contacted.

Job Types: Full-time, Permanent

Pay: From $54,600.00 per year

Work Location: In person